Frequently asked questions
Students are required to provide a copy of their Authentication Record Form as part of their application. For school-assessed coursework undertaken outside classroom time, teachers need to monitor and record development of work from planning through to completion, including any assistance/external support used. Authentication Record Forms are required for all studies. Please ask your teacher for a copy of the completed form. The forms are available on the study design pages of each study. The original form is to be retained at the school.
The panel will be able to see the quality of your work from the one page sample provided for each part. Select the page which best represents your skills and knowledge in each area. If the panel feels that they need to see extra pages you will be contacted to supply more information or short-listed and asked to bring in your work in early December.
It does not mean you can increase the pages submitted as we are referring to single sheets. For example: if we have requested six pages and you are submitting three double-sided sheets that total the six pages required. The panel will not look at pages over the requested number.
This applies only if you are applying in hardcopy. Applications do not need to be hand-delivered on 19 October – just make sure you get to a post office by 5pm as applications need to be date stamped on or prior to 19 October to be accepted.
This ensures fairness, as many students may not be able to bring in their application in person. Posted applications may take a few days to arrive and we will check all envelopes to make sure they were posted by or on Thursday 19 October.
However, be aware that the selection panel meets soon after the closing date so it’s a good idea not to leave it until the last minute!
Security staff at the reception at the VCAA can accept applications between 10am–5pm weekdays
but posting applications or submitting online is preferred. If you have to hand deliver your application, please email
firstname.lastname@example.org for details.
If you want confirmation that your hardcopy application has been received by us, you must include a stamped self-addressed envelope with your application. We receive thousands of applications so cannot respond to confirmation requests by email or phone. This is encouraged as it ensures you know your application has been received. If a stamped envelope with the applicant’s name and address is included with the application form we will send an acknowledgement of receipt by November. Unstamped envelopes or envelopes addressed to schools cannot be used.
No. You must submit only one application per study for Top Designs/Top Screen.
If students leave school after the VCE exams their school email is often discontinued. Email will be the main way of contacting exhibitors/filmmakers during event preparation so we need a personal email that will continue well into 2018.
If you do not have a personal email address, we recommend you set one up for this purpose.
Only short-listed students will be contacted by late November (this is why it is important to list student’s contact details rather than school details). Students who have not been short-listed will not be invited to bring in their work. All short-listed applicants will be notified of the outcome in late December.
Thousands of applications are received and it takes time to process these and prepare them for the selection panel to view. The panel start meeting a few days after the deadline. The Season team works to a very strict timeline to ensure that your work is ready for exhibition in Top Screen/Top Designs in early March 2018.
The six selection panels for Top Designs comprise leading study practitioners including the State Reviewer, a subject association representative and/or a regional representative. The Media panel selects films for both Top Designs and Top Screen.
The final selection will aim to demonstrate a range of works from students across Victoria and from all school sectors.
The selection panels take into account that while some schools have far better technical facilities than others, it is the quality of the conceptual development and the production values within these constraints that are central to the selection process.
Once the panel has made a list of selected works, the panel Chair (usually the State Reviewer) meets with the Project Manager, the Top Designs Curator/s and exhibition designer to discuss all works and their presentation, and the final selection is confirmed. Folio pages are also marked up at this stage so that they can be photographed for the CD, online resources and education programs.