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VASS enrolment advice for students undertaking VET

 

VET Certificate types on the VASS

Enrolment, unit completion and assessment data must be entered into the Victorian Assessment Software System (VASS) in accordance with the administrative requirements of the VCAA and must meet critical dates. Penalties may apply for late data entry.

There are three VET certificate types available on the VASS:

  • VES: VCAA approved VCE VET programs that provide credit towards the VCE in the form of VCE VET units and nominal hour credit towards the VCAL.
  • NAP: VCAA-approved school-based apprenticeships or traineeships that provide credit towards the VCE in the form of VCE VET units and nominal-hour credit towards the VCAL.
  • VFE: Approved VET or FE (Further Education) qualifications, other than those that form all or part of a VCE VET program. These qualifications offer block credit recognition towards the VCE and nominal-hour credit towards the VCAL.

Some VCAA-approved qualifications are available as both a VCE VET program (certificate type: VES) and a school-based/part-time apprenticeship or traineeship (certificate type: NAP). However, a student may not be enrolled simultaneously in both the VES and NAP versions of the same qualification.

For administrative purposes ALL VET certificates (VES, NAP and VFE) are deemed to be delivered by the students’ home school, regardless of who oversees the training (the RTO) or where the training is conducted. This means that home schools are responsible for enrolling their students AND entering results.

If the VET or FE qualification is not available on the VASS, schools should contact the Student Records and Results Unit at student.records@edumail.vic.gov.au for further advice or download the Application for VET or Further Education Qualifications to be added to the VASS form from the 'Downloads' menu on the VASS and send it to the VCAA accompanied by any information requested in the form.

Summary of certificate types and contribution to the VCE and VCAL

VASS certificate type Credit arrangements
VES VCE:
  • Units 1 to 4 level.
  • Generally includes one Units 3 and 4 sequence towards satisfactory completion of the VCE.
  • Automatic enrolment into VCE VET units through enrolments into units of competency/modules.
  • A study score may be available.
VCAL:
  • Credit awarded on satisfactory completion of 90 nominal hours of training.
NAP VCE:
  • Units 1 to 4 level.
  • Generally includes one Units 3 and 4 sequence towards satisfactory completion of the VCE.
  • Automatic enrolment into VCE VET units through enrolments into units of competency/modules.
VCAL:
  • Credit awarded on satisfactory completion of 90 nominal hours of training.
VFE VCE: VCAL:
  • Credit awarded on satisfactory completion of 90 nominal hours of training.

 

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Key deadlines for VET enrolments on the VASS

  • ENROLMENT 2: After this date the VASS will not allow schools to enter or withdraw enrolments for UoC/Ms in VCE VET scored Units 3 and 4 sequences
  • ENROLMENT 4: After this date the VASS will not allow schools to modify assessment plans or RTO details for scored VCE VET programs.
  • ENROLMENT 5: After this date the VASS will not allow schools to enrol or withdraw students in VET UoC/Ms OR enter VET UoC/M results and VCE VET coursework task scores. Schools will need to ensure that RTO partners are aware of the final deadline and may set an earlier date to allow time for VASS data entry.

See VCAA Important Administrative Dates for this year's ENROLMENT deadline dates.

 

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VASS Support and professional development

Contacts

For VASS system support, contact the VASS Administrative Support Team.

For VET enrolment and result advice, contact the Student Records and Results Unit​.

VASS New users professional Development:

The VCAA conducts VASS new users training in February and March each year. This training is designed specifically for new VASS administrators. This includes new schools offering a VCE, VET or VCAL program for the first time. Further details on this professional development opportunity will be made via the VCAA Notices to Schools.​​​​​​