Memorandum to Schools 94/2007

9 October 2007

Submission Of Indicative Grades For November Examinations

Schools are reminded that Indicative Grades for November examinations are due Monday 22 October 2007.

1. SCHOOL INDICATIVE EXAMINATION GRADES (SIEG)

School Indicative Examination Grades for the October/November examinations including LOTE examinations are required by Monday 22 October 2007. LOTE Teachers will need to award a single grade for each student. This single grade will indicate the combined result for the oral and written examination components.
Schools offering scored VCE VET certificates are reminded that Indicative Examination Grades are also required for the November Examinations.
Information regarding School Indicative Examination Grades may be found on pages 105 and 106 of the VCE and VCAL Administrative Handbook 2007.

1.1 Result Input/Summary Sheets for Indicative Examination Grades

The RESULTS ADMIN → Indicative Examination Grades → Indicative GradesReport can be used as:

i) An Input sheet prior to the entry of the Indicative Examination Grades,

ii) A Summary sheet after entry of the Indicative Examination Grades, and

iii) A ‘Missing Results’ report.

The report can be produced either in Unit code or Teacher Name order.

1.2 Entry of School Indicative Examination Grades

The School Indicative Examination Grades are entered using the menu: RESULTS ADMIN → Indicative Examination Grades → Indicative Examination Grades and must be a letter grade ranging from A+ to E, UG or NA.

To ensure that all the required Indicative Examination Grades have been entered, the Indicative GradesReport should be run with the Display Missing Results Only? parameter changed to [YES]. If there are no missing Indicative Examination Grades, the message No results matched the parameters you entered. Please try again. will be displayed.

It is essential, as part of the schools audit process, that the RESULTS ADMIN → Indicative Examination Grades → Indicative Grades Report is produced for teachers to check after entry of the Indicative Examination Grades and before Monday 22 October 2007.

CONTACTS

Schools are strongly advised to use the help button on the appropriate screen for information regarding the use of specific VASS menus and functions.

Any queries regarding Indicative Examination Grades should be directed to the Student Records and Results Unit on 9651 4402 or 1800 653 045 for non-metropolitan schools or fax details to 9651 4470 or e-mail: student.records@edumail.vic.gov.au

Any queries related to VASS should be directed to the Administrative Support Unit on 9651 4482 or 1800 827 721. Alternatively, the Unit can be contacted by fax on 9651 4551 or e-mail: vass.support@edumail.vic.gov.au