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Memorandum to Schools 43/2008

12 May 2008

2008 JUNE EXAMINATION CENTRES & SPECIAL EXAMINATION ARRANGEMENTS

Examination Centres and Special Examination Arrangements for the 2008 June Examinations will be available on VASS from Monday 12 May 2008.

An application form for Emergency Special Examination Arrangements is available as a VASS Download for schools to use for requests arising within two weeks of an examination period.

 

1. STUDENT ASSESSMENT TIMETABLES

Student Assessment Timetables should be produced on VASS using the menu STUDENT PROGRAM → VCE Reports → Student Assessment Timetables and distributed to students for checking.

Written Examination Centres timetables are only available for the June Examination period (Cycle 1).

The Student Assessment Timetables Report may be printed for an individual student by selecting the radio button next to the Student Number field or for ALL students or students within a Year Level / Form Group  and may be ordered alphabetically by ‘Study and GA’ or by ‘Date and Time’ of examinations.  This filter is not available if School Assessments are included on the Assessment Timetables (see Figure 1).

Figure 1 - Student Assessment Timetables Report Parameters screen
Figure 1 - Student Assessment Timetables Report Parameters screen

By selecting Cycle 1 June Exams & GAT and Include School Assessments ‘No’ (as in Figure 1) the Student Assessment Timetables will only display information relating to the June Examinations and the GAT.

Student Assessment Timetables can be produced specifically for students with Approved Alternative Examination Arrangements only by selecting the ‘Yes’ button.

Note: October/November written Examination Centre (Cycle 4) information is not yet finalised and will be available from Monday 8 September 2008.

 

2. SPECIAL EXAMINATION ARRANGEMENTS ADVICE SLIPS & SUMMARY REPORT

Special Arrangements Advice Slips may be produced in VASS using the menu: STUDENT PROGRAM → VCE Reports → Special Arrangements Advice Slips.  

The Special Arrangements Advice Slips can be printed for an individual student by entering the Student Number or for all students in the school with Approved Special Arrangements by leaving the Student Number field blank (see Figure 2).

Figure 2 - Special Arrangement Advice Slips Parameters screen
Figure 2 - Special Arrangement Advice Slips Parameters screen

By selecting Cycle 1 June Examinations & GAT (as in Figure 2) the Special Arrangements Advice Slips will display information relating to the June Examinations only.

The Student copy and School copy of the advice slips list the approved Special Examination Arrangements for each student and study. The Student copy should be printed and given to each student.

Examination Chief Supervisors must be given the School copy of the Special Examination Arrangements Advice Slips.

A summary report of all approved Special Arrangements may be produced in VASS using the menu: STUDENT PROGRAM → VCE Reports → Special Arrangements Summary

Relevant information about Special Examination Arrangements can be downloaded using the menu SYSTEM ADMIN " Downloads by entering the phrase ‘EXAM INFO’ in the KEY WORD field. The following documents are available.

  • Application for Emergency Special Examination Arrangements
  • Hearing Impairment – Clarifier Instructions
  • Severe Language Disorder – Clarifier Instructions
  • Special Examination Arrangement Guidelines 2008 Exams
  • Vision Impairment – Authorised Materials

 

3. GAT STUDENTS LIST

A report of students expected to sit the General Achievement Test (GAT) may be produced in VASS using the menu: STUDENT PROGRAM → VCE Reports → GAT Students.

The report may also be exported as a pipe delimited text file by selecting the Report Type: Export List. The file may be saved in an appropriate Drive/Folder on your PC and then opened in MS Excel.

Please Note: Any student enrolled only in a scored VCE VET Unit 3 and 4 sequence will also appear on the GAT Student List.

 

4. EXAMINATION VENUE SUMMARIES

The Host Examination Centre Summary which shows for each graded assessment (GA) or (GAT) the students undertaking an examination at a centre hosted by your school, may be produced using the menu: STUDENT PROGRAM → VCE Reports → Host Examination Centre Summary.

The Examination Venues Not at Home report which shows for each graded assessment (GA) or (GAT) your home school students who are undertaking an examination at a centre other than the default centre for your school, may be produced using menu: STUDENT PROGRAM → VCE Reports →Examination Venues Not at Home Summary.

 

CONTACTS

Schools are strongly advised to use the Help button on the appropriate screen for information regarding the use of specific VASS menus and functions.

Any queries regarding June Examination Centres and Special Examination Arrangements should be directed as follows:

Any queries regarding VASS should be directed to the Administrative Support Unit on Ph 9651 4482 or 1800 827 721.  Please leave a message on our Voice Mail service if we are unable to answer your call immediately.  Alternatively, Fax enquiries to 9651 4551 or email: vass.support@edumail.vic.gov.au

 

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