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Memorandum to Schools 96/2008

15 October 2008

Submission Of Indicative Grades For October / November Examinations

Schools are reminded that Indicative Grades for November examinations are due Thursday 30 October 2008.  After this date VASS will not allow Indicative Examination Grades to be entered.

 

1. SCHOOL INDICATIVE EXAMINATION GRADES (SIEG)

School Indicative Examination Grades for the October/November examinations including LOTE examinations are required by Thursday 30 October 2008.

LOTE Teachers will need to award a single grade for each student. This single grade will indicate the combined result for the oral and written examination components.

Schools offering scored VCE VET certificates are reminded that Indicative Examination Grades are also required for the November Examinations.  A list of students may be produced using the menu STUDENT PRORAM→ VET in Schools Reports → Certificate Enrolment Lists and select “Valid Plan”

Information regarding School Indicative Examination Grades may be found Section 9 on pages 107 and 108 of the VCE and VCAL Administrative Handbook 2008.

 

1.1 Result Input/Summary Sheets for Indicative Examination Grades

The RESULTS ADMIN → Indicative Examination Grades → Indicative Grades Report can be used as:

i) An Input sheet to give to teachers prior to the entry of the Indicative Examination Grades,
ii) A Summary sheet after the Indicative Examination Grades have been entered on VASS for
teachers to check, and
iii) A ‘Missing Results’ report.

The report can be produced either in Unit code or Teacher Name order.

 

1.2 Entry of School Indicative Examination Grades

The School Indicative Examination Grades are entered using the menu: RESULTS ADMIN → Indicative Examination Grades → Indicative Examination Grades and select SIAR 4 October/November Examinations. A letter grade ranging from A+ to E, UG or NA must be entered

To ensure that all the required Indicative Examination Grades have been entered, the Indicative Grades Report should be run with the Display Missing Results Only? parameter changed to [YES].  If there are no missing Indicative Examination Grades, the message No results matched the parameters you entered.  Please try again. will be displayed.

It is essential, as part of the schools audit process, that the RESULTS ADMIN → Indicative Examination Grades → Indicative Grades Report is produced for teachers to check after entry of the Indicative Examination Grades and before Thursday 30 October 2008.

 

NEXT IMPORTANT DATE ON VASS

Schools are reminded that SIAR 4, Scores for VCE Unit 4 Coursework are due on Monday 10 November 2008

 

CONTACTS

Schools are strongly advised to use the help button on the appropriate screen for information regarding the use of specific VASS menus and functions.

Any queries regarding Indicative Examination Grades should be directed to the Student Records and Results Unit on 9651 4402 or 1800 653 045 for non-metropolitan schools or fax details to 9651 4470 or e-mail: student.records@edumail.vic.gov.au

Any queries related to VASS should be directed to the Administrative Support Unit on 9651 4482 or 1800 827 721.  Alternatively, the Unit can be contacted by fax on 9651 4551 or e-mail: vass.support@edumail.vic.gov.au

 

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