Memorandum to Schools 100/2009

5 October 2009

Submission Of SIAR 3 - School-Assessed Task Scores

Schools are reminded that SIAR 3 data is due MONDAY 12 OCTOBER 2009. No extension of this date is possible.

The data required for SIAR 3 are School-assessed Task scores for the following VCE Unit 3 & 4 studies:

• Art
• Design and Technology
• Food and Technology
• Media
• Studio Arts
• Systems Engineering
• Visual Communication and Design

 

1. SCHOOL-ASSESSED TASK SCORES

All students must have a score entered by the due date.  If a student’s score is not available, the school must enter all other task scores for that unit and send a fax or email to Student Records and Results, endorsed by the Principal, informing the VCAA of the Student’s details, the reason why this score is unavailable and advise when the score will be forwarded to the VCAA on a Score Amendment Sheet (RESULTS ADMIN → VCE Reports → Score Amendment Sheet).

Details regarding identification of tasks and maximum scores may be downloaded in VASS using the menu: SYSTEM ADMIN → Downloads.  The two documents available for download are:

• VCE Data Entry - Guidelines 2009, and
• VCE Data Entry  – All Studies 2009.

 

2. RESULT INPUT AND SUMMARY REPORT FOR SCHOOL-ASSESSED TASKS

The RESULTS ADMIN → VCE Reports → School Assessed Tasks/Coursework Report can  be used as:

1. An Input sheet prior to the entry of the task scores,
2. A Summary sheet after entry of the task scores, and
3. A ‘Missing Results’ report. 

The report can be produced in either Unit code or Teacher Name order.

It is most important that correct School-assessed Tasks scores are entered, as these scores cannot be changed in VASS by schools after Monday 12 October 2009.  .

 

3. ENTRY OF SCHOOL-ASSESSED TASK SCORES

 Results for School-assessed Task scores are entered in VASS using: RESULTS ADMIN → VCE Results Entry → School Assessed Tasks.

 A score between zero and the maximum, or NA (Not Assessed) must be entered.

A zero score should only be given where the work was submitted but did not score against the assessment criteria.

NA should only be given where the work was not submitted for assessment or where students have left school or withdrawn from the subject after the official closing dates.

 

4. MISSING SCHOOL-ASSESSED TASK SCORES

To ensure that all the required scores have been entered, the School Assessed Tasks/Coursework report should be run and actioned prior to Monday 12 October with the ‘Display Missing Results Only?’ parameter changed to [YES].  If there are no missing scores, the message ‘No results matched the parameters you entered.  Please try again.’ will be displayed.

 

5. LATE AMENDMENTS TO SCHOOL-ASSESSED TASK SCORES

The Score Amendment Sheet (RESULTS ADMIN → VCE Reports → Score Amendment Sheet) must be used to request a change for any results entered after Monday 12 October 2009 – this includes blanks.  Advice on this matter should be referred to the Student Records and Results Unit. Email: student.records@edumail.vic.gov.au

Schools are advised that requests for score changes are subject to strict audit procedures and evidence for a change of score may need to be submitted to Student Records and Results Unit.

 

CONTACTS

Schools are strongly advised to use the help button on the appropriate screen for information regarding the use of specific VASS menus and functions.

Any queries regarding School Assessed Tasks and Coursework should be directed to the Student Records and Results Unit on 9651 4376 or 1800 653 045 for non-metropolitan schools or fax details to 9651 4470 or e-mail: student.records@edumail.vic.gov.au

Any queries related to VASS should be directed to the Administrative Support Unit on
9651 4482 or 1800 827 721.  Alternatively, the Unit can be contacted by fax on 9651 4551 or e-mail: vass.support@edumail.vic.gov.au