Memorandum to Schools 124/2009

11 November 2009

VASS New Users Professional Development December 2009

The VCAA will be conducting VASS New Users Professional Development training in December 2009 at the following DEECD metropolitan CASES Training Centres: Greenslopes PS, Gloria Ave, Dandenong, Newlands PS, Elizabeth Street, Coburgand Parkmore PS, Jolimont Rd, Forest Hill

Another round of training in Metropolitan and Regional Centres is planned to be held in late January into February 2010.  Further information will be sent to schools in late December 2009.

This training is designed specifically for New VASS Administrators.  This includes new schools offering a VCE, VET or VCAL program for the first time in 2010.

1. ROLE OF THE VASS ADMINISTRATOR

The role of the VASS Administrator is typically one of data entry and works very closely with the VCE, VET and VCAL Coordinators in the school who are responsible for providing accurate and timely student enrolment and results data to the VASS Administrator in order to meet VCAA deadlines. The VASS Administrator is able to produce reports such as Student Full Details Reports, Class Lists for distribution to Coordinators.

The VASS Administrator should have well developed computing skills and be familiar with Microsoft Internet Explorer, Excel and Word and web based applications.  In addition they should have a good understanding of the VCE, VET and VCAL programs which comes with on the job training in the workplace.

It is strongly recommend that new VASS Administrators read the VCE, VET and VCAL Quick Guides for VASS Administrators which are available on the VCAA website http://www.vcaa.vic.edu.au/schooladmin/vass/usingvass.html#H3N10118   before coming to the training programs.

Current VASS Administrators are encouraged to mentor new administrators as part of their induction into this very important role. A form for requesting access to VASS is included with this memorandum.

2. IMPORTANT INFORMATION

1. Registration is on a first come first served basis and limited to a maximum of 2 participants per school
2. All training sessions will be computer based ‘hands on’ training and run from 9am to 4pm with 35 minutes for lunch.
3. Lunch will be provided although participants with need to advise of any special dietary needs.
4. It is not necessary to bring a laptop or a USB. 
5. One computer is provided per school although it may be necessary for single participants from two schools to share a computer. 
6. There will be no provision for reimbursement of travel and accommodation expenses or for the funding of staff replacement.

3. REGISTRATION

The VCAA will use the Trumba Event Registration System for intended participants to register on-line. As places are limited, participants are advised register as soon as possible to the preferred session. Enclosed is an instruction sheet on how to register for ONE of the VASS training session.

CONTACTS

Any queries should be directed to the Administrative Support Unit on 1800 827 721 or 9651 4482.  Please leave a message on our Voice Mail service if we are unable to answer your call immediately.  Alternatively Fax enquiries to 9651 4551 or E-mail to vass.support@edumail.vic.gov.au

 

Attachment:

• Trumba On Line Registration - Schedule, Instructions and Request for New Administrators Access to VASS form (DOC - 220KB)