VCAL Quality Assurance 2008
Privacy Requirements
The following advice has been prepared for providers regarding the use of photographic and video images and student and school names being included on samples of student work for quality assurance (QA).
Personal information
Personal information should only be used for the purpose it was collected for or for a directly related purpose that would reasonably be expected by the individual. Using information for a different or unrelated purpose usually requires the consent of the person unless an exception applies.
Samples of work
Samples of work that are submitted for QA must not include the student’s name (only VCAA student number) and if the work is being viewed by teachers from other schools the school code must be used and not the school name.
Student work e.g. samples of best practice must not be photocopied without first checking for copyright permission from the student. This permission should be contained in the student’s VCE/VCAL enrolment form.
Assessment tasks
Students’ assessment tasks cannot be photocopied and used without the express permission of the student whose work it is, unless the photocopying is for the intended purpose of collection, i.e. if copies are need to be distributed for VCAL quality assurance.
In this instance, the copies should be identified e.g. Copy 1, 2 etc. and then collected after the intended function has been completed. Subject to students prior approval (see above paragraph on VCE/VCAL enrolment form) examples of work that are considered best practice may be kept and circulated to other providers.
Video or photographic images
Video or photographic images may be submitted as part of the quality assurance process but permission must be first obtained from the person/s being photographed or videoed. Further information on privacy issues for schools, including the wording to be included in a permission form can be found at the following web address: https://www.eduweb.vic.gov.au/privacy/
