VASS enrolment advice for students undertaking VET

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VET Certificate types on VASS

Enrolment, unit completion and assessment data must be entered into VASS in accordance with the administrative requirements of the VCAA and must meet critical dates. Penalties apply for late data entry.

• VASS = Victorian Assessment Software System

There are three VET certificate types available on VASS for enrolment:

• VES: VCAA approved VCE VET programs that provide credit towards the VCE in the form of VCE VEt units and nominal hour credit towards the VCAL.
• NAP: VCAA-approved School-based Apprenticeship or Traineeship that provide credit towards the VCE in the form of VCE VET units and nominal hour credit towards VCAL.
• VFE: VET or FE (Further Education) programs, outside the suite of VCAA-approved programs, that may offer Block Credit Recognition towards the VCE and nominal hour credit towards the VCAL.

Some VCAA-approved programs are available as both a VCE VET (certificate type: VES) and a School-based Apprenticeship or Traineeship (certificate type: NAP) qualification. However, a student may not be enrolled simultaneously in both the VES and NAP versions of the same program or within the same industry area.

For administrative purposes ALL VET certificates (VES, NAP and VFE) are deemed to be delivered by the students’ Home School regardless of who oversees the training (RTO) or where the training is conducted. This means that Home Schools are responsible for enrolling their students AND entering results.

If the VET or FE qualification is not available on VASS, schools should contact the Student Records and Results Unit at student.records@edumail.vic.gov.au for further advice or download the Application for VET or Further Education Qualifications to be added to VASS form from the VCE and VCAL Administrative Handbook and send it to the VCAA accompanied by any information requested in the form.

Summary of certificate types and contribution to VCE and VCAL

VASS certificate type	Credit arrangements
VES	VCE: Units 1 to 4 level. Generally includes one Units 3 and 4 sequence towards satisfactory completion of the VCE. Automatic enrolment into VCE VET units through enrolments into units of competence/modules. A study score may be available. VCAL: Credit awarded on satisfactory completion of approximately 100 nominal hours of training.
NAP	VCE: Units 1 to 4 level. Generally includes one Units 3 and 4 sequence towards satisfactory completion of the VCE. utomatic enrolment into VCE VET units through enrolments into units of competence/modules. A study score may be available. VCAL: Credit awarded on satisfactory completion of approximately 100 nominal hours of training.
VFE	VCE: Contribution to VCE through Block Credit Recognition for attainment of units of competence/modules at AQF level II and above. VCAL: Credit awarded on satisfactory completion of approximately 100 nominal hours of training.

 

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2012 Key deadlines for VET enrolments on VASS

• Monday 30 April: ENROLMENT 2: This data should contain 2012 VCE, VCAL and VET enrolment data that is known and available to schools. After this date, VASS will not allow schools to enter or withdraw enrolments for units of competence/modules for VCE VET scored Units 3 and 4 sequences
• Friday 17 August: ENROLMENT 4: This data should contain 2012 VCE, VCAL and VET enrolment data that is known and available to schools. After this date, VASS will not allow schools to modify Assessment Plans or RTO details for scored VCE VET programs.
• Monday 19 November: ENROLMENT 5: This data should be a complete record of all VCE, VCAL and VET enrolments for 2012. After this date, VASS will not allow schools to enrol or withdraw students in VET units of competence/modules OR enter VET units of competence/modules results, VCE VET coursework task scores. Schools will need to ensure that RTO partners are aware of the final deadline and may set an earlier date to allow time for VASS data entry.

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VASS Support Contacts

VASS system support: 
VASS Administrative Support Unit

• Tel: (03) 9651 4482 or 1800 827 721
• Email: vass.support@edumail.vic.gov.au

VET enrolments and results advice
Student Records and Results Unit

• Tel:  (03) 9651 4379 or (03) 9651 4371
• Fax: (03) 9651 4470 or
• Email: student.records@edumail.vic.gov.au

VASS New Users Professional Development:

The VCAA conducts VASS New Users Professional Development training in February and March each year. This training is designed specifically for New VASS Administrators. This includes new schools offering a VCE, VET or VCAL program for the first time. Further details on this professional development opportunity will be made via the Notices to Schools.