Notice to Schools 7/2017 − 8 February 2017

Changes to VCE and VCAL Student Personal Details form: new Gender field

Principals/Directors, VASS Administrators, VCE Coordinators and VCAL Coordinators

Main Points

In 2017 there are changes to both blank and pre-populated Student Personal Details forms on VASS.

The field 'Sex' has been replaced by 'Gender' and can now be populated with M (Male), F (Female) or X (Gender X).

The inclusion of Gender X supports the changes made to the Australian Government Guidelines on Recognition of Sex and Gender in November 2015.

In addition, there has been an increase in the number of schools and individual students seeking advice from the VCAA where the student does not identify as M or F or wish to have recorded on VASS a gender that is different from the one stated on their birth certificate.

Students who do not identify as male or female can now choose X, which indicates an undefined gender.

This is entirely a student choice and recognises that individuals may identify and be recognised within the community as a gender other than the sex they were assigned at birth or during infancy, or as a gender that is not exclusively male or female.

The introduction of Gender X is a staged process, with the first step being the collection, followed by the reporting (both as X and Gender X) in relation to an individual, and finally, reporting at group level.

Personal details for 2017 should be initially updated and signed off with students and amended on VASS as required by the end of Term 1. Further changes must be amended on VASS as required throughout the year.

Action Required

Principals/Directors should:

  • ensure that VCE and VCAL coordinators, VASS administrators and other relevant senior secondary staff, such as student support, are aware of the field change and, specifically, the availability of Gender X.

Critical Dates

 Friday 31 March − VCE and VCAL Student Personal Details forms due

Additional Information

For enrolment queries, contact Student Records and Results:

For VASS queries, contact VASS Operations: