Notice to Schools 26/2017 − 1 March 2017

Changes to VCE and VCAL Student Personal Details Form: Section A and Section E

Principals/Directors, VASS Administrators and VCE, VET and VCAL Coordinators

Main Points

From 2017, further changes have been made to both the blank and pre-populated Student Personal Details forms on VASS.

The field 'Sex' has been replaced by 'Gender' and can now be populated with M (Male), F (Female) or X (Gender X), as published in Notice to Schools 7/2017.

Section A on the blank form has now been renamed 'Adults Returning to Study' to help students understand the purpose of this section of the form. In addition, next to the first box 'Adult returning to study', the definition of an adult student has been included.

There has been a change to 'Section E: Consent to disclosure to other organisations', Question 2. Under 'Selection and announcement of awards', 'Gender' has replaced 'Sex', the email address has been included, and reference to the Australian Student Prize and the associated Commonwealth Department of Education (and its successors) removed as this award no longer exists.

Schools are reminded that consents are to be signed in the year of enrolment and students should therefore not have signed consents before 1 January 2017.

Personal details for 2017 should be initially updated and signed off with students and amended on VASS as required by the end of Term 1. Further changes must be amended on VASS as required throughout the year.

Action Required

Principals/Directors should:

  • ensure that VCE and VCAL coordinators, VASS administrators and other relevant senior secondary staff are aware of the Student Personal Details form changes, and all forms should be checked to reflect 2017 student personal information.

Critical Dates

Friday 31 March − VCE and VCAL Student Personal Details forms due

Additional Information

For enrolment queries, contact Student Records and Results:

For VASS queries, contact VASS Operations: