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 2020 Revised administrative dates

Revised 2020 administrative dates

This revised 2020 administrative dates table provides a description, handbook section references and revised date
DescriptionHandbook section referencesRevised Date
Last day for schools to submit Special Examination Arrangements applications for the 2020 external assessments  Special ProvisionFriday 15 May
From Tuesday 9 June, outcomes of 2020 Special Examination Arrangements applications will be available on Special Provision Online Special ProvisionTuesday 9 June
School-based Assessment Audit: Unit 3 further evidence due at the VCAA. Scored Assessment:
School-based Assessment
Friday 19 June
Last day for schools to flag students eligible for VCAL at mid-year by running VCAL Midyear Reporting function on VASS. Final results:
Reporting to students
Friday 19 June

Last day for VCE Unit 3–4 sequences and VCE VET scored Unit 3 and 4 units of competency enrolments

This data must contain all 2020 VCE, VCAL and VET enrolment data that is known and available to schools. After this date, VASS will not allow schools to:

  • enter or withdraw enrolments for VCE Unit 3-4 sequences
  • enter enrolments for units of competence for VCE VET scored Unit 3-4 sequences
  • register IB students
  • enter returning Interrupted Studies students.

Universities must enter Higher Education studies (HES) enrolments.

Partnership details must be entered on VASS for VCE Unit 3 and VCE Unit 3-4 School-based Assessment

Administrative information:
Schools and providers
Friday 26 June
End of Term 2 Friday 26 June
Start of Term 3 Monday 13 July

During this week, the following reports will be available on VASS:

  • GAT centre arrangements and Student Assessment Timetables
  • GAT Special Examination Arrangements Advice Slips and Summary Report
Scored assessment:
External assessment
Week beginning Monday 13 July
School-based Assessment Audit: Outcomes of Unit 3 further evidence delivered/Unit 4 audit questionnaire opens. Scored Assessment:
School-based Assessment
Monday 20 July
Last day for Indicative Grades
Indicative grades for Extended Investigation Critical Thinking Test are due.
Scored assessment:
External assessment
Wednesday 22 July

During this week, the following information will be available on VASS:

  • arrangements for the administration of the Extended Investigation Critical Thinking Test and Student Assessment Timetables (Critical Thinking Test only)
  • Extended Investigation Critical Thinking Test Special Examination Arrangements Advice Slips and Summary Report.
Scored assessment:
External assessment
Week beginning Monday 27 July

Last day for schools to confirm centre arrangements for the administration of VCE written examinations including:

  • combining with another school
  • requests for individual students to sit at locations other than their home school
  • Creative and Digital Media examination centres
  • CCAFL written examination centres
  • lodging requests to use computer-based CAS software.
Scored assessment:
External assessment
Thursday 30 July

Last day for schools to lodge applications for:

  • funding for the use of an external venue (GAT and/or VCE written examinations)
  • funding for additional supervision (GAT and/or VCE written examinations)
  • requests for students to sit the GAT and/or VCE examinations interstate or overseas
  • an adjustment to a Student Assessment Timetable due to a timetable clash.
Scored assessment:
External assessment
Thursday 30 July

Last day for VCE Unit 4 or VCE VET scored Unit 3 and 4 units of competency withdrawal

This data must contain all 2020 VCE, VCAL and VET enrolment data that is known and available to schools. After this date, VASS will not allow schools to withdraw students from VCE Unit 4 enrolments or units of competency for VCE VET scored Unit 3–4 sequences. 

Administrative information:
Schools and providers
Monday 3 August

Last day for Higher Education studies (HES) withdrawals

After this date VASS will not allow universities to withdraw HES units.

Qualifications:
VCE
Friday 7 August
School-based Assessment Audit: Unit 4 audit questionnaire closes. Scored Assessment:
School-based Assessment
Monday 10 August
Release of Performance and Languages Oral Examination and Extended Investigation Oral Presentation Examination Advice slips. Scored assessment:
External assessment
Monday 17 August

Last day for VET Assessment Plans

This data must contain all 2020 VCE, VCAL and VET enrolment data that is known and available to schools. After this date, VASS will not allow schools to modify Assessment Plans or Registered Training Organisation (RTO) details for scored VCE VET programs.

Administrative information:
Schools and providers
Thursday 27 August
Partnership details must be entered on VASS for VCE Unit 4 School-based Assessment. Administrative information:
Schools and providers
Thursday 27 August
Invoices for 2020 full-fee paying overseas students sent to schools. Administrative information:
Student enrolment
Monday 7 September
Extended Investigation Critical Thinking Test held. Scored assessment:
External assessment
Wednesday 9 September

Last day for Externally-assessed Task scores

Music Style and Composition Externally-assessed Task school scores and materials are due at the VCAA, for use in a quality assurance process. After this date, VASS will not allow schools to enter scores for the Music Style and Composition Externally-assessed Task.

Scored assessment:
External assessment
Friday 11 September

Last day for Externally-assessed Task scores

Extended Investigation Externally-assessed Task Written Reports and school scores for Extended Investigation written reports are due at the VCAA, for use in quality assurance processes. After this date, VASS will not allow schools to enter scores.

Scored assessment:
External assessment
Friday 18 September

Last day for Indicative Grades

Indicative grades for all VCE performance examinations are due. After this date, VASS will not allow schools to enter indicative grades for performance examinations. 

Scored assessment:
External assessment
Friday 18 September
End of Term 3 Friday 18 September
Start of Term 4 Monday 5 October

During this week, the following reports will be available on VASS:

  • VCE examination centres and Student Assessment Timetables
  • VCE examination Special Examination Arrangements Advice Slips and Summary Report. 
Scored assessment:
External assessment
Week beginning Monday 5 October
School-based Assessment Audit: Outcomes of Unit 4 audit questionnaire delivered. Scored Assessment:
School-based Assessment
Monday 5 October
General Achievement Test (GAT) held. Scored assessment:
General Achievement Test
Wednesday 7 October
Payment of invoices for 2020 full-fee paying overseas students due to the VCAA. Administrative information:
Student enrolment
Monday 12 October

Last day for Unit 3 School-assessed Task scores

Scores for VCE Unit 3 School-assessed Tasks are due. After this date, VASS will not allow the entry of results.

Scored Assessment:
School-based Assessment
Monday 12 October

Last day for VCE Unit 3 School-based Assessment results

Scores for VCE Unit 3 School-based Assessments are due. After this date, VASS will not allow the entry of results.

Scored Assessment:
School-based Assessment
Monday 12 October

Last day for Indicative Grades

Indicative grades for the Extended Investigation Externally-assessed Task (combining written report and oral presentation) are due. After this date, VASS will not allow schools to enter indicative grades

Scored assessment:
External assessment
Monday 12 October
Performance examinations, Languages oral examinations and Extended Investigation oral presentations conducted. Scored assessment:
External assessment
Monday 12 October - Sunday 8 November

Last day for lodging applications for enrolment in 2021 in Chinese Language, Culture and Society, Chinese Second Language, Chinese Second Language Advanced, Indonesian Second Language, Japanese Second Language, Korean Second Language and Vietnamese Second Language.

Last day for lodging applications for enrolment in 2021 in English as an Additional Language (EAL) (all applications must be returned to the home school and endorsed by the principal).

Administrative information:
Student enrolment
Friday 16 October
Last day for schools to lodge requests for GAT exemptions with the VCAA. Scored assessment:
General Achievement Test
Monday 19 October
School-based Assessment Audit: Unit 4 further evidence due at the VCAA. Scored Assessment:
School-based Assessment
Monday 19 October
Languages (CCAFL) written examinations held. Scored assessment:
External assessment
Tuesday 20 October
Commencement of End of Year Satisfactory completion updates. Qualifications:
VCE
Qualifications:
VCAL
Wednesday 21 October
Auslan examination held Scored assessment:
External assessment
Wednesday 21 October
Last day for lodging a request for exemption from the requirement to form a small-group partnership. Administrative information:
Schools and providers
Wednesday 28 October
Last day for lodging applications for enrolment in 2021 in English as an Additional Language (EAL) (only relevant for applications that need to be forwarded to the VCAA for assessment). Administrative information:
Student enrolment
Friday 30 October

Last day for Indicative Grades

Indicative grades for all written VCE examinations are due. After this date, VASS will not allow schools to enter indicative grades.

Scored assessment:
External assessment
Monday 2 November
Earliest date School-assessed Tasks in the Arts and Technologies may be returned to students. Administrative information:
Schools and providers
Friday 6 November
VCE written examinations held Scored assessment:
External assessment
Tuesday 10 November - Tuesday 1 December

Last day for VCE School-based Assessment results and School-assessed Task scores

Scores for all remaining VCE School-based Assessments and School-assessed Tasks are due. After this date, VASS will not allow schools to enter any School-based Assessment.

Scored Assessment:
School-based Assessment
Wednesday 18 November

Applications for Themed VCAL in 2021 close.

Applications for 2020 VCAL Achievement Awards close.

Qualifications:
VCAL
Friday 20 November

Last day for VCE, VCAL and VET units of competency enrolment or withdrawal

Last day to complete the entry of all VCE, VCAL and VET enrolments in 2020. After this date, VASS will not allow schools to enrol or withdraw students in:

  • VCE Units 1 and 2
  • VCAL Units
  • VET units of competency.

Last day for VCE, VCAL and VET units of competency results and VCE VET tasks scores

After this date, VASS will not allow schools to enter:

  • VCE unit results
  • VCAL unit results
  • VET units of competency results
  • VCE VET coursework task scores.

Last day to modify VCE VET Assessing groups selection on VASS

Administrative information:
Schools and providers
Monday 23 November
Last day to lodge requests for long student names. Administrative information:
Schools and providers
Wednesday 25 November

Last day to amend student personal details and consents

Last day to amend student addresses and emails. After this date, no changes to student consents, addresses, emails or other student personal details for 2020 can be accepted. 

Administrative information:
Schools and providers
Friday 27 November
School-based Assessment Audit: Outcomes of Unit 4 further evidence delivered. Scored Assessment:
School-based Assessment
Monday 30 November
End of Term 4 Friday 18 December

Results available to students. Final results available to schools.

Summary results data from VCE external assessments available for teachers through the VCE External Assessment Results Service (see VASS).

Final results:
Reporting to schools
Wednesday 30 December

Results package delivered to schools, including:

  • Statements of Results for students studying VCE Units 1 and 2 or VCAL
  • Certificates for students who have successfully completed their VCE or VCAL
  • VCE VET and VET/FE Statements of Results listing units of competency completed for students studying VCE Units 1 and 2 only and VCAL
  • Statements of Results for students enrolled in at least one VCE Unit 3–4 sequence will be sent to each student’s home address.
Final results:
Reporting to schools
Thursday 31 December
2021  
Start of Term 1 Wednesday 27 January

Last day for:

  • students to lodge requests to inspect response materials for 2020 VCE external assessments
  • students to lodge applications for Statement of Marks for 2020 VCE external assessments.
Final results:
Reporting to schools
Final results:
Reporting to students
Friday 19 February

Last day for:

  • schools to notify the VCAA of alterations to unit results and initial School-based Assessments for 2020. After this date a late fee will be charged.
Administrative information:
Schools and providers
Friday 26 February

Last day for:

  • principals to lodge requests for Confirmation of Grades for 2020 VCE external assessments
  • principals to lodge applications for VCE Examination Score Review for 2020 VCE external assessments.
Administrative information:
Schools and providers
Friday 12 March
End of Term 1 Thursday 1 April