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2021 Important Administrative Dates

The following table provides important dates for schools with students enrolled in the VCE and VCAL. Reminders about dates, and information about the purpose of data collected on these dates, will be issued via Notices to Schools during the year.

Any changes to these dates that occur during the year will be communicated to schools and providers. This table will then be updated accordingly.

We have adjusted dates to support schools and non-school senior secondary providers during Victoria’s circuit breaker restrictions.

We are currently determining the most appropriate date for the rescheduled 2021 GAT, and will keep you updated.

Handbook Section References refer to the relevant section the VCE and VCAL Administrative Handbook 2021.

Critical VASS date – after these dates you will not be able to do the action in VASS, such as enrol students in Unit 3 and 4 or enter results.

2021

The 2021 administrative dates table provides dates, descriptions and handbook section references
DateDescriptionHandbook section references
Wednesday 27 JanuaryStart of Term 1 Start of school year for government schools (student-free day)
Friday 19 FebruaryLast day for:
  • students to lodge applications for Statement of Marks for 2020 VCE external assessments
  • students to lodge requests to inspect response materials for 2020 VCE external assessments
Final results: Reporting to schools
Final results: Reporting to students
Monday 22 February Initial enrolment
Schools are required to finalise VCE Unit 3–4 enrolments by this date. Initial enrolment data is critical for VCE Units 3–4 because it is used:
  • to develop the 2021 VCE examination timetable
  • for planning associated with the administration of the GAT and VCE external assessments
  • to identify schools for the School-based Assessment Audit.

Schools are recommended to finalise the following data by this date:

  • VCE Units 1 and 2
  • VCAL Certificates and VCAL units
  • VET Certificates and units of competency
  • Registration of International Baccalaureate (IB) students (Year 11 and 12).

Schools may modify enrolment data after this date.

Administrative information: Schools and providers
Tuesday 23 FebruarySchool-based Assessment Audit: Unit 3 audit questionnaire opens.Scored assessment: School-based Assessment
Wednesday 24 February
Critical VASS date
Last day for schools to:
  • lodge applications for alternative works/instruments for VCE Music Performance and Music Investigation
  • lodge Investigation Topic proposal for Music Investigation Units 3–4 on VASS. After this date, VASS will not allow schools to enter proposals.
Scored assessment: External Assessment
Scored assessment: School-based Assessment
Friday 26 FebruaryLast day for:
  • schools to notify the VCAA of alterations to unit results and initial School-based Assessments for 2020. After this date, a late fee will be charged.
Administrative information: Schools and providers
Thursday 4 MarchLast day for schools to:
  • submit their 2021 Agreement to administer and conduct VCE external assessments
  • establish centre arrangements for the administration of the GAT and Extended Investigation Critical Thinking Test, including:
    • combining with another school
    • requesting individual students to sit at locations other than their home school
  • nominate supervisors for the 2021 GAT, Extended Investigation Critical Thinking Test and VCE written examinations.
Administrative information: Schools and providers
Friday 5 MarchLast day for schools to submit VCE Extended Investigation research questions.Scored assessment: External assessment
Friday 12 MarchLast day for:
  • principals to lodge requests for Confirmation of Grades for 2020 VCE external assessments
  • principals to lodge applications for VCE Examination Score Review for 2020 VCE external assessments.
Final results: Reporting to students
Friday 19 MarchLast day for schools to lodge applications for:
  • funding for additional supervision (GAT and the Extended Investigation Critical Thinking Test)
  • students to sit the GAT or the Extended Investigation Critical Thinking Test interstate or overseas.

School-based Assessment Audit: Unit 3 audit questionnaire closes.

VCAL quality assurances Sample Assessment Task Templates completed and forwarded to VCAL Liaison Teachers.

Scored assessment: External assessment
Scored assessment: School-based Assessment
Qualifications: VCAL
Thursday 1 April

Last day for schools to submit Special Examination Arrangements applications for the 2021 external assessments.

All 2020 VCE external assessment response materials and raw assessment data held at the VCAA will be destroyed.

End of Term 1

Special Provision
Final results: Reporting to students
Monday 19 AprilStart of Term 2
Monday 3 May
Critical VASS date
Last day for VCE Unit 3–4 sequences and VCE VET scored Unit 3 and 4 units of competency enrolments This data must contain all 2021 VCE, VCAL and VET enrolment data that is known and available to schools. After this date, VASS will not allow schools to:
  • enter or withdraw enrolments for VCE Unit 3–4 sequences
  • enter enrolments for units of competency for VCE VET scored Unit 3–4 sequences
  • register IB students
  • enter returning Interrupted Studies students
  • enter student’s First or Second Language status for Units 3-4 Modern Languages on VASS.

Universities must enter Higher Education studies (HES) enrolments.
Enrolments at this date will be used by the Department of Education and Training to fund VET and Department-approved community VCAL and satellite programs.

Administrative information: Schools and providers
Partnership details must be entered on VASS for VCE Unit 3 and VCE Unit 3–4 School-based Assessment.Administrative information: Schools and providers
Friday 7 MayFirst-round invoices for 2021 fee-paying international students sent to schools.Administrative information: Student enrolment
Week beginning Monday 10 MayDuring this week, the following reports will be available on VASS:
  • GAT centre arrangements and Student Assessment Timetables (GAT only)
  • GAT Special Examination Arrangements Advice Slips and Summary Report.
Scored assessment: External assessment
Tuesday 11 MaySchool-based Assessment Audit: Outcomes of Unit 3 audit questionnaire delivered.Scored assessment: School-based Assessment
Friday 28 MaySchool-based Assessment Audit: Unit 3 further evidence due at the VCAA.Scored assessment: School-based Assessment
Friday 18 JuneLast day for schools to flag students eligible for VCAL at mid-year by running VCAL Midyear Reporting function on VASS.Final results: Reporting to students
Thursday 24 June
Critical VASS date
Last day for schools to confirm centre arrangements for the administration of VCE written examinations including:
  • combining with another school
  • requests for individual students to sit at locations other than their home school
  • Creative and Digital Media examination centres
  • CCAFL written examination centres
  • lodging requests to use computer-based CAS software.
Scored assessment: External assessment
Friday 25 June
Critical VASS date
Last day for Indicative Grades for Extended Investigation Critical Thinking Test are due.Scored assessment: External assessment
Last day for Unit 3 School-assessed Task scores Scores for VCE Unit 3 School-assessed Tasks are due. After this date, VASS will not allow the entry of results.Scored assessment: School-based Assessment
Payment of first-round invoices for 2021 fee-paying international students due to the VCAA.Administrative information: Student enrolment
Friday 25 JuneEnd of Term 2
Monday 12 JulyStart of Term 3
Friday 16 JulyLast day for schools to lodge applications for:
  • funding for the use of an external venue (VCE written examinations)
  • funding for additional supervision (VCE written examinations)
  • requests for students to sit VCE examinations interstate or overseas
  • an adjustment to a Student Assessment Timetable due to a timetable clash.
Scored assessment: External assessment
Week beginning Monday 19 JulyDuring this week, the following information will be available on VASS:
  • arrangements for the administration of the Extended Investigation Critical Thinking Test and Student Assessment Timetables (Critical Thinking Test only)
  • Extended Investigation Critical Thinking Test Special Examination Arrangements Advice Slips and Summary Report.
Scored assessment: External assessment
Monday 19 July
Critical VASS date
Last day for VCE Unit 4 or VCE VET scored Unit 3 and 4 units of competency withdrawal This data must contain all 2021 VCE, VCAL and VET enrolment data that is known and available to schools. After this date, VASS will not allow schools to withdraw students from VCE Unit 4 enrolments or units of competency for VCE VET scored Unit 3–4 sequences. Administrative information: Schools and providers
Tuesday 20 JulySchool-based Assessment Audit: Outcomes of Unit 3 further evidence delivered/Unit 4 audit questionnaire opens.Scored assessment: School-based Assessment
Friday 23 July
Critical VASS date
Last day for Higher Education studies (HES) withdrawals After this date VASS will not allow universities to withdraw HES units.Qualifications: VCE
Wednesday 28 JulySecond-round invoices for 2021 fee-paying international students sent to schools.Administrative information: Student enrolment
Monday 2 AugustRelease of Performance and Languages Oral Examination and Extended Investigation Oral Presentation Examination Advice slips.Scored assessment: External assessment
Thursday 5 AugustExtended Investigation Critical Thinking Test held.Scored assessment: External assessment
Friday 13 August
Critical VASS date
Last day for VET Assessment Plans. This data must contain all 2021 VCE, VCAL and VET enrolment data that is known and available to schools. After this date, VASS will not allow schools to modify assessment plans or registered training organisation (RTO) details for scored VCE VET programs.Administrative information: Schools and providers
Partnership details must be entered on VASS for VCE Unit 4 School-based Assessment.Administrative information: Schools and providers
School-based Assessment Audit: Unit 4 audit questionnaire closes.Scored assessment: School-based Assessment
Week beginning Monday 6 SeptemberDuring this week, the following reports will be available on VASS:
  • VCE examination centres and Student Assessment Timetables
  • VCE examination Special Examination Arrangements Advice Slips and Summary Report.
Scored assessment: External assessment
Monday 6 September
Critical VASS date
Last day for VCE Unit 3 School-based Assessment results Scores for VCE Unit 3 School-based Assessments are due. After this date, VASS will not allow the entry of results.Scored assessment: School-based Assessment
Friday 10 September
Critical VASS date
Last day for Externally-assessed Task scores

Music Style and Composition Externally-assessed Task school scores and materials are due at the VCAA, for use in a quality assurance process. After this date, VASS will not allow schools to enter scores for the Music Style and Composition Externally-assessed Task.

Scored assessment: External assessment
Monday 13 September
Critical VASS date

Last day for Indicative Grades

Indicative grades for all VCE performance examinations are due. After this date, VASS will not allow schools to enter indicative grades for performance examinations.

Scored assessment: External assessment
Friday 17 September
Critical VASS date

Last day for Externally-assessed Task scores

School scores for Extended Investigation written reports are due. These are used in a quality assurance process. After this date, VASS will not allow schools to enter scores.

Scored assessment: External assessment
Payment of second-round invoices for 2021 fee-paying international students due to the VCAA.Administrative information: Student enrolment
Extended Investigation Externally-assessed Task Written Reports due at the VCAA.Scored assessment: External assessment
Friday 17 SeptemberEnd of Term 3
Monday 4 OctoberStart of Term 4
Tuesday 5 OctoberGeneral Achievement Test (GAT) held.Scored assessment: General Achievement Test
School-based Assessment Audit: Outcomes of Unit 4 audit questionnaire delivered.Scored Assessment: School-based Assessment:
Monday 4 October to Sunday 31 OctoberPerformance examinations, Languages oral examinations and Extended Investigation oral presentations conducted.Scored assessment: External assessment
Friday 8 OctoberThird-round invoices for 2021 fee-paying international students sent to schools.Administrative information: Student enrolment
Friday 15 OctoberLast day for lodging applications for enrolment in 2022 in Chinese Language, Culture and Society, Chinese Second Language, Chinese Second Language Advanced, Indonesian Second Language, Japanese Second Language, Korean Second Language and Vietnamese Second Language.

Last day for lodging applications for enrolment in 2022 in English as an Additional Language (EAL) (all applications must be returned to the home school and endorsed by the principal).

Administrative information: Student enrolment
Monday 18 October
Critical VASS date

Last day for Indicative Grades

Indicative grades for all written VCE examinations and the Extended Investigation Externally-assessed Task (combining Written Report and Oral Presentation) are due. After this date, VASS will not allow schools to enter indicative grades.

Scored assessment: External assessment
Last day for schools to lodge requests for GAT exemptions with the VCAA.Scored assessment: General Achievement Test
Tuesday 19 OctoberLanguages (CCAFL) written examinations held.Scored assessment: External assessment
Last day for lodging a request for exemption from the requirement to form a small-group partnership.Administrative information: Schools and providers
Wednesday 20 OctoberAuslan examination held.Scored assessment: External assessment
Commencement of End of Year Satisfactory completion updates.Qualifications: VCE Qualifications: VCAL
Friday 22 OctoberSchool-based Assessment Audit: Unit 4 further evidence due at the VCAA.Scored assessment: School-based Assessment
Wednesday 27 October to Wednesday 17 NovemberVCE written examinations held.Scored assessment: External assessment
Friday 29 OctoberLast day for lodging applications for enrolment in 2022 in English as an Additional Language (EAL) (only relevant for applications that need to be forwarded to the VCAA for assessment).Administrative information: Student enrolment
Wednesday 3 November
Critical VASS date

Last day for VCE School-based Assessment results and School-assessed Task scores

Scores for all remaining VCE School-based Assessments and School-assessed Tasks are due. After this date, VASS will not allow schools to enter any School-based Assessment.

Scored assessment: School-based Assessment
Friday 5 NovemberEarliest date School-assessed Tasks in the Arts and Technologies may be returned to students.Administrative information: Schools and providers
Payment of third-round invoices for 2021 fee-paying international students due to the VCAA.Administrative information: Student enrolment
Monday 8 November
Critical VASS date

Last day for VCE, VCAL and VET units of competency enrolment or withdrawal

Last day to complete the entry of all VCE, VCAL and VET enrolments in 2021. After this date, VASS will not allow schools to enrol or withdraw students in:

  • VCE Units 1 and 2
  • VCAL Units
  • VET units of competency.

Last day for VCE, VCAL and VET units of competency results and VCE VET tasks scores After this date, VASS will not allow schools to enter:

  • VCE unit results
  • VCAL unit results
  • VET units of competency results
  • VCE VET coursework task scores.

Last day to modify VCE VET Assessing groups selection on VASS

Administrative information: Schools and providers
Wednesday 10 NovemberLast day to lodge requests for alternate format names.Administrative information: Schools and providers
Friday 12 November

Last day to amend student personal details and consents

Last day to amend student addresses and emails. After this date, no changes to student consents, addresses, emails or other student personal details for 2020 can be accepted.

Administrative information: Schools and providers
Friday 19 NovemberApplications for Themed VCAL in 2022 close.

Applications for 2021 VCAL Achievement Awards close.

Qualifications: VCAL
Tuesday 30 NovemberSchool-based Assessment Audit: Outcomes of Unit 4 further evidence delivered.Scored assessment: School-based Assessment
Thursday 16 DecemberResults available to students. Final results available to schools. Summary results data from VCE external assessments available for teachers through the VCE External Assessment Results Service (see VASS).Final results: Reporting to schools
Friday 17 DecemberResults package delivered to schools, including:
  • Statements of Results for students studying VCE Units 1 and 2 or VCAL
  • Certificates for students who have successfully completed their VCE or VCAL
  • VCE VET and VET/FE Statements of Results listing units of competency completed for students studying VCE Units 1 and 2 only and VCAL
  • Statements of Results for students enrolled in at least one VCE Unit 3–4 sequence will be sent to each student’s home address.
Final results: Reporting to students
Friday 17 DecemberEnd of Term 4 and 2021 school year

2022

The 2022 administrative dates table provides dates, descriptions and handbook section references
DateDescriptionHandbook section references
Friday 28 JanuaryStart of Term 1 Start of school year for government schools (student-free day)
Friday 4 FebruaryLast day for:
  • students to lodge requests to inspect response materials for 2021 VCE external assessments
  • students to lodge applications for Statement of Marks for 2021 VCE external assessments.
Final results: Reporting to schools Final results: Reporting to students
Friday 25 FebruaryLast day for:
  • schools to notify the VCAA of alterations to unit results and initial School-based Assessments for 2021. After this date a late fee will be charged.
  • principals to lodge applications for VCE Examination Score Review for 2021 VCE external assessments.
  • principals to lodge requests for Confirmation of Grades for 2021 VCE external assessments
Administrative information: Schools and providers
Friday 8 AprilEnd of Term 1