Senior Secondary Level Enrolment Data

Principals/Directors, VCE, VCE Vocational Major (VM), Victorian Pathways Certificate (VPC), VET coordinators and VASS administrators

Information relating to the VCE includes the Vocational Major (VM) unless otherwise stated.

The last day to finalise VCE or scored VCE VET Unit 3–4 and International Baccalaureate (IB) enrolments is 2 May.

Higher Education studies (HES) enrolments must also be entered on VASS by this date.

Schools should make sure that VCE student programs have at least 3 units from the English group, 2 of which must be a Unit 3–4 sequence to meet the English requirement for satisfactory VCE completion.

Schools are advised to have the majority of their VCE Unit 1-2, unscored VCE VET and VET further education certificate enrolments entered on VASS by this date. This includes enrolments in approved senior secondary re-engagement programs using the dedicated VCAA provider numbers for each Community and Satellite partner school.

After 2 May, VASS will not allow schools to:

• enter or withdraw enrolments for VCE Unit 3–4 sequence
• enter enrolments for units of competency for scored VCE VET Unit 3–4 sequences (refer to VCE Administrative Handbook 2025 to check which VCE VET programs offer scored assessment at Unit 3 and 4 level)
• register (or deregister) Year 11 and Year 12 IB students.
• enter returning Interrupted Studies students
• enter partnership details for VCE Unit 3 and VCE Unit 3–4 combined school-based assessments
• enter students’ First or Second Language status for Unit 3–4 Modern Languages

Refer to 

Critical dates

2 May – last day to finalise enrolments for VCE or scored VCE VET Unit 3–4 sequences, IB, returning Interrupted Studies students and to record Modern Language status.

Enrolments for students undertaking certificates as part of a school-based or part-time apprenticeship or traineeship do not have to be finalised by 2 May.

More information

VDSS funding for government schools is pro-rata funding based on the hours of enrolment in each eligible VET certificate and capped at 180 hours per certificate per enrolment per year. To be eligible for funding, schools must ensure that students are enrolled at unit of competency level.

The Victorian Catholic Education Authority and Independent Schools Victoria also use enrolment data on VASS to assist in determining funding for schools in their respective sectors.

The VCAA is not responsible for funding. For information about VET targeted funding, go to VET Delivered to School Students (Reference 143)

Contact

Student Records and Results (for enrolments or partnerships)

tel.: 9059 5257 or 9084 8758 (VCE, VET and VPC enrolments); 9059 5251 (partnerships)

email: student.records@education.vic.gov.au

VASS Support (for VASS queries)

tel.: 1800 623 681

email: vass.support@education.vic.gov.au

VET Curriculum Unit (for VET curriculum queries)

tel.: (03) 9059 5195

email: vet.vcaa@education.vic.gov.au