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Notice 4 2019

Notice to Schools 4/2019 − 6 February 2019

Initial enrolment data due Monday 25 February 2019

Principals/Directors, VASS administrators and VCE, VET and VCAL coordinators

Main points

Schools are reminded that the initial enrolment data for VCE, VET and VCAL is due Monday 25 February 2019.

The data should include:

  • VCE Units 14
  • VCAL Certificates and VCAL units
  • VET Certificates and units of competency
  • registration of International Baccalaureate (IB) students (Years 11 and 12).

Initial enrolment data is used for planning associated with the General Achievement Test (GAT) and VCE examinations, to determine the School-based Assessment Audit, and for Department of Education and Training reporting purposes.

As part of this process, schools must ensure that students have completed and signed the relevant Student Personal Details form. The forms can be generated from VASS, pre-populated with student details for continuing students or printed blank for new students.

Refer to Initial enrolment 2019 instructions (docx - 69.85kb) for details.

Action required

Principals/Directors should:

  • ensure VASS administrators and VCE, VET and VCAL coordinators and are aware of the initial enrolment requirements and due date.

Critical dates

Monday 25 February 2019

Additional information

Although the due date for initial enrolment data is recognised in VASS as 'Not a Final Date for Enrolments', schools are strongly advised to finalise their initial enrolment data by this time.

The first priorities should be VCE Unit 3 and 4 enrolments, and enrolments in units of competency from scored VCE VET Unit 3–4 sequences, as this critical information is used specifically to develop the 2019 VCE examinations timetable. Where possible, schools should also enter their VCE Units 1 and 2, and unscored VET/FE and VCAL enrolments, by the due date.

The ’Final Date for Enrolments’ recognised in VASS is Monday 6 May 2019 (also the last day for withdrawals), which applies to:

  • VCE Unit 3−4 sequences
  • units of competency from scored VCE VET Unit 3−4 sequences
  • IB students for the GAT
  • returning Interrupted Studies students.