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Notice 99 2019

Notice to School 99/2019 – 4 September

2019 Validation of student addresses – postal and email

Principals/Directors, VASS Administrators and VCE, VCAL and VET Coordinators

In October, the Student Records and Results Unit will undertake validation of student addresses for all students enrolled in a VCE Unit 3 or Unit 4 study in 2019.

If a school has student addresses that do not conform to Australia Post standards, the VCAA will email schools and provide the reason why the address has not been validated. Schools should review incorrect addresses and amend, as necessary. If all addresses are correct, schools will not receive a notification and no action is required.

It is important that correct student address details are entered in full, including the apartment, flat, unit, house and property number.

When entering student addresses that are longer than the available character length, abbreviate the address in the most meaningful way possible.

Before the validation process starts, Principals should ensure that student addresses, including emails, are current and correct for all students enrolled in a Unit 3 or Unit 4 study in 2019.

Action required

Principals/Directors should ensure that student addresses, including emails, are confirmed and entered in full (paying attention to apartment numbers) and updated in VASS by the end of Term 3.

Critical dates

  • Friday 20 September 2019 – student addresses should be complete and correct in VASS.

Additional information

The VCAA collects student email addresses for the 2019 results delivery and other services. Students should be given the opportunity to submit an active email address that is accessible by the student during the release of results in December 2019 to April 2020 for communications regarding the Premier’s VCE Awards.

Student email addresses must be an email address nominated by the student and not simply populated by the school with the school-issued email address.

The VCAA preference is for a personal email address for each student, although we are aware that some schools prefer the school-based email address to be used. If this is the case, schools will need to ensure that the school email address remains active up to the end of April in the year following graduation. The field is not compulsory and students can make their own decision about whether or not they provide an email address.