Notice to Schools 126/2020 – 2 September 2020
2020 Validation of student addresses – postal and email
Principals/Directors, VASS administrators and VCE, VCAL and VET coordinators
In October, the VCAA will undertake validation of student addresses for all students enrolled in a VCE Unit 3 or Unit 4 study in 2020.
If a school has student addresses that do not conform to Australia Post standards, the VCAA will email schools and provide the reason why the address has not been validated. Schools should review incorrect addresses and amend, as necessary. If all addresses are correct, schools will not receive a notification and no action is required.
It is important that correct student address details are entered in full, including the apartment, flat, unit, house and property number.
When entering student addresses that are longer than the available character length, abbreviate the address in the most meaningful way possible.
Before the validation process starts, principals should ensure that student addresses, including emails, are current and correct for all students enrolled in a Unit 3 or Unit 4 study in 2020.
Principals/Directors should ensure that student addresses, including emails, are confirmed and entered in full (paying attention to apartment numbers) and updated in VASS by the end of Term 3.
Friday 18 September 2020 – Student addresses should be complete and correct in VASS
The VCAA collects student email addresses for the 2020 results delivery and other services including Statement of Marks and Study Score. Students should be given the opportunity to submit an active email address that is accessible by the student during the release of results in December 2020 to April 2021 for communications regarding the Premier’s VCE Awards.
Student email addresses must be an email address nominated by the student and not simply populated by the school with the school-issued email address.
The VCAA preference is for a personal email address for each student, although we are aware that some schools prefer the school-based email address to be used. If this is the case, schools will need to ensure that the school email address remains active up to the end of April in the year following graduation.
For more information, contact Student Records and Results on (03) 9032 1741.