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School-based Assessment Audit

Process

Unit 3 further evidence

Due to ongoing uncertainty and challenges associated with the impact of COVID-19 on schools, students and school-based assessment, schools that have not been found to be meeting VCAA assessment standards and requirements in the first stage of the Unit 3 audit may either:
1. Elect to be contacted by the VCAA Curriculum Manager to discuss the planned approach to assessment for the remainder of Unit 3 and provide any further evidence that is decided upon in consultation with the Curriculum Manager;

or

2. Defer their Unit 3 School-based Assessment Audit. Schools that opt to defer their Unit 3 School-based Assessment Audit will be required to resubmit to audit for this study at a time advised by the VCAA.

By 29 May 2020, please use the following link to indicate whether the school wishes to discuss further evidence requirements with the VCAA Curriculum Manager or defer their Unit 3 School-based Assessment Audit: https://vcaa.au1.qualtrics.com/auditpreferenceform

Technical Difficulties: If you experience technical difficulties, please contact the School-based Assessment Audit team on 9032 1735 or email: school.assessment.vcaa@edumail.vic.gov.au

Key dates and links

Key dates in 2020

  • 11 May: Outcome of Unit 3 audit questionnaires available on VASS
  • 29 May: Deadline for completion of online form to indicate deferral or arrange discussion with the VCAA Curriculum Manager about further evidence requirements
  • 19 June: Items of further evidence as agreed upon with the VCAA Curriculum Manager due to the VCAA
  • Monday 20 July: Outcome of Unit 3 further evidence delivered

Key Links

2020 General advice on the School-based Assessment Audit
2020 update of General advice on the School-based Assessment Audit for all Units 3 and 4 VCE studies.

2020 School-based Assessment Audit: Information and advice for schools
School-based Assessment Audit: Information and advice for schools contains advice on the audit that can be used by schools to navigate the audit process.

VCE assessment principles
The VCE assessment principles enable judgments to be made about demonstration of outcomes and levels of achievement on assessment tasks.

Frequently Asked Questions

I am a VASS Administrator and I have received a notification email about the audit. What should I do?
Download your school’s Audit Report by searching ‘AUDIT’ in VASS Downloads. Send the report to the relevant teacher/s and VCE Coordinator/s of the VCE study/ies selected for audit.

I am a teacher of a VCE study and I have received an Audit Report that indicates my school is meeting VCAA requirements. What steps do I now need to take?

No further action is required at this time. Schools’ approaches to the delivery of Unit 3 assessment will undoubtedly have changed since the time of completing the initial study-specific audit questionnaire. However, if the initial evidence provided by the school in response to the questionnaire was compliant with VCAA assessment standards and requirements, the VCAA will not be requesting any further evidence from the school.
Schools will be informed of their Unit 4 School-based Assessment Audit requirements in the second half of the school year.

I am a teacher of a VCE study and I have received an Audit Report that indicates I need to provide further evidence to the VCAA. What steps do I now need to take?

Please refer to the Notice included at the top of your Audit Report for instructions. You are asked to use the audit preference form (https://vcaa.au1.qualtrics.com/auditpreferenceform) to indicate whether you would like to continue with the Unit 3 School-based Assessment Audit or defer the audit until a time advised by the VCAA. Schools will have until 29 May 2020 to indicate their preference using the link provided.

Who needs to complete the audit preference form?

The audit preference form should only be completed by schools that have not yet met VCAA assessment standards and requirements.

The form should be completed by the teacher/s of the relevant VCE studies.

Where schools have not yet met requirements for more than one study, a separate form should be completed by the teacher/s of each individual VCE study. 

What will happen if my school chooses to defer the audit until a later date?

Schools who opt to defer their Unit 3 School-based Assessment Audit will be required to resubmit to audit for this study at a time advised by the VCAA. Their initial audit submission will be withdrawn and they will not be recorded as non-compliant in relation to the 2020 Unit 3 audit process.

I want to speak with the VCAA Curriculum Manager about my school’s planned approach to assessment for the remainder of Unit 3. What steps do I now need to take?

Schools who opt to continue with the Unit 3 School-based Assessment Audit are asked to use the audit preference form ( https://vcaa.au1.qualtrics.com/auditpreferenceform) to provide the best time/phone number to contact the teacher of the relevant VCE study. The VCAA Curriculum Manager will contact the teacher to discuss the planned approach to assessment for the remainder of Unit 3 and advise whether any items of further evidence are required to be submitted. Due to changed circumstances, the items of further evidence requested may be different from those specified in the school’s Audit Report.

The VCAA Curriculum Manager will provide instructions for how the school should submit their further evidence. Schools will have until 19 June 2020 to provide any items of further evidence as agreed upon in consultation with the VCAA Curriculum Manager.

We have more than one teacher of this VCE study at the school or we are in a partnership. Whose contact details should we provide?

Please nominate one teacher to undertake the initial discussion with the VCAA Curriculum Manager. This teacher is then asked to communicate any further actions required to their colleagues. The teachers of the study should work collaboratively to produce any items of further evidence requested.

What will happen if we do not complete the audit preference form by 29 May?

Schools that do not complete the online form by 29 May 2020 will be asked to provide the items of further evidence as stipulated in their Audit Report. These will be due from schools by 19 June 2020.

If the school fails to provide the requested items of further evidence, they will be recorded as non-compliant for this unit and will be required to resubmit to audit for this study at a time advised by the VCAA.

We have provided further evidence. When will we be notified of the outcomes of the audit?

Outcomes will be delivered through VASS on 20 July 2020.

The dates of the School-based Assessment Audit are published annually in the VCAA Important Administrative Dates.

What will be the process for the Unit 4 School-based Assessment Audit?

The VCAA is currently reviewing the Unit 4 School-based Assessment Audit process in order to best respond to the current circumstances. Further information will be provided to schools in the second half of the year.

VCAA Privacy Statement and Collection Notice

The Victorian Curriculum and Assessment Authority (VCAA) is a statutory authority continued under the Education and Training Reform Act 2006 (Vic) (the Act).

The information collected through this questionnaire is used by the VCAA to facilitate the Victorian Certificate of Education (VCE) School-based Assessment Audit as part of the VCAA's responsibilities under the Act. When you provide your name and email address in the questionnaire, this is 'personal information' within the meaning of the Privacy and Data Protection Act 2014 (Vic) (the PDP Act). Personal information is used, disclosed and handled by the VCAA in accordance with the PDP Act.

A third-party contractor, Qualtrics, collects and stores responses to the questionnaire (including any personal information) securely on its Australian-based servers on behalf of the VCAA. You can read the Qualtrics privacy policy here: www.qualtrics.com/privacy-statement  After the year in which the questionnaire is conducted, the VCAA stores questionnaire responses securely on its own servers, and retains and destroys the Data in accordance with the Public Records Act 1973 (Vic).

The questionnaire uses persistent cookies, enabling you to return and complete it over multiple sessions if you use the same internet browser and computer each time. Cookies are small data files that a website is able to place on a user's hard drive to record aspects of that user's experience of the website. If your internet browser is set to block all cookies, you will not be able to use this 'save and continue' function.

When an individual's personal information is provided to the VCAA by a third party, the VCAA requests that the individual is made aware their personal information will be or has been provided to the VCAA, the purpose for which it will be or was provided, and to whom it will be or is likely to be disclosed. So if you provide personal information about another person as part of your response, please tell that person.

An individual may request access to personal information the VCAA holds about them, if any, and request its correction if inaccurate. To do so, please contact the Manager, School-based Assessment Audit via email: school.assessment.vcaa@edumail.vic.gov.au

View the VCAA Privacy Policy.