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VSN student information

​The Victorian Student Number (VSN) is a student identification number that is assigned by the Department of Education and Training to all students in government and non-government schools, and students in Vocational Education and Training (VET) institutions.

How it's used

The number, which is unique to each student, is used as a key identifier on a student’s school records, and will remain with the student throughout his or her education, until reaching the age of 25 at which point the VSN is retired. The VSN is nine digits long, randomly assigned, and tied to identifying information about the student (name, gender, date of birth).

The introduction of the VSN provides the capability to accurately detect patterns of student movement through, and departure from, the Victorian education and training system. It greatly improves the collection and analysis of timely and accurate data about education in Victoria.

Why do students need to have a VSN?

In a large and diverse education system such as Victoria's, a standard, centrally assigned student number is the best way to identify individual students. Using a reference number to collect and store data helps avoid the errors and confusion when names are misspelled, changed, or mistaken for other similar names.

Most Australian states either have or are intending to introduce a student number, and the practice is common in many other countries, including New Zealand and Canada.

Where will the VSN appear?

The VSN may appear:

  • on common student communications, such as enrolment confirmations and report cards
  • on applications made for enrolment in new schools or institutions.

When will students need their VSN?

Students will need their VSN to enrol at a Victorian school or if they enrol in any government-funded or fee-for-service accredited course at a VET provider. VET provider is a collective term that refers to TAFEs, government and non-government Registered Training Organisations and Adult and Community Education providers. A question to supply the VSN is part of the standard enrolment forms at schools and VET providers.

Please note: VTAC does not require the VSN for university entrance enrolments; for VTAC applications you will need your VCAA Student Number. Your VCAA Student Number is located on your VCE Statement of Results and can be obtained from your school VCE coordinator or by emailing the Student records and results unit.

Why does the government need information on students?

The Department collects information to track improvements made to the education system, to identify areas that require further improvement, and to analyse trends and identify future needs. The VSN simply improves the accuracy, reliability and completeness of this information, providing a better basis for assessing needs and developing policies to meet them. The improved quality of information will also result in more accurate reporting to the community on the state’s education system.

Will the privacy of personal information be protected?

Yes, security is built into the VSR and the number itself. The student records maintained in the VSR contain minimal information about each student: name, date of birth and gender. For VET enrolments, the month of training commencement and the exit month are recorded. The VSR is not a collection point for other student data such as academic achievements and outcomes. Because the number is randomly assigned, personal information about the student cannot be inferred from it.

Access to the data in the VSR is strictly limited, and the database itself is maintained in a fully secure environment. The information is only used for educational purposes and the ways in which the VSN can be used are prescribed by legislation. The legislation also includes criminal offences for use of the data other than the prescribed purposes. Commonwealth and State Privacy Principles have been used to guide the design of the VSR.

Are parents and students entitled to see the information stored on the VSN system about the student?

Yes. The system will not change the rules governing access to, and disclosure of, personal information and the protection of privacy.

Obtaining a copy of your VSN

Contact your current school for a copy of your VSN because they can verify your identity more quickly then we can. If you have left school, you may obtain a copy of your VSN by emailing the Victorian Student Number operations team at vsr@edumail.vic.gov.au. You will need to attach a photo or a scanned copy of your legal photo identification, such as a passport, driver’s license or learner’s permit. In the text of your email state your full name, date of birth and the name of the school you last attended.

Note: Selfies are not accepted as proof of identification.

If you are applying for a VSN on behalf of your child/children you will be required to supply legal photo identification (as above) for both yourself and your child/children.

VSN resources for students

A summary description of the VSN is available to students.

The Victorian Student Number - Information for students

The Information for Students brochure provides more detailed information on VSN. This is also available in 10 different languages other than English.

VET VSR Student Brochure - Arabic

VET VSR Student Brochure - Cambodian

VET VSR Student Brochure - Dari

VET VSR Student Brochure - Greek

VET VSR Student Brochure - Hindi

VET VSR Student Brochure - Simplified Chinese

VET VSR Student Brochure - Sinhalese

VET VSR Student Brochure - Traditional Chinese

VET VSR Student Brochure - Turkish

VET VSR Student Brochure - Vietnamese

VSN resources for parents

The Information for parents brochure provides more detailed information on the VSN. This is also available in 10 different languages other than English.

The Victorian Student Number – Information for Parents

The Victorian Student Number – Translated information for parents

Contact the VSN Team

The ongoing operation of the VSN is managed by the Victorian Curriculum and Assessment Authority (VCAA).

To get in touch with the VSN Operations Team, go to VCAA Contacts

More information

For VET providers, see VSN for VET.

For students, see VSN student information.