Final results: Reporting to schools

Final results: Reporting to schools

School access to final results of students

Schools can access student final results for the VCE, VCE VET and the General Achievement Test (GAT) on VASS. The final results for the end-of-academic-year external assessments and all school-based assessments are released at the end of the academic year.

Confirmation of Grades

The principal may, after considering a student’s grades for an external assessment and the GAT, ask the VCAA to confirm the student’s final grade. This can be requested only if there is a significant discrepancy from the level the school expected the student to attain. The confirmation of grades process involves an administrative check of the procedures used in finalising the student’s grade. The process can be requested for any type of external assessment, including written, oral, electronic/digital, aural and performance tasks.

An equivalent process, based on the standard achieved, is also available for the GAT.

It is recommended that results are discussed with the student before making an application, to confirm whether they had any issues in the external assessment.

The principal can request grades to be confirmed by using the Confirmation of grades request form on VASS. All provided information must be endorsed by the principal before submitting the application. Refer to Important administrative dates for the final day for principals to request a confirmation of grades for external assessments.

This applies to external assessment only and the confirmation of grades process cannot be requested for school-based assessments. Statistical moderation reports for school-based assessments are available to each school through VASS.

VCE Data Service

Data for each year’s VCE results is available before the commencement of the next academic year. Schools can use the VCE Data Service to analyse the performance information of their VCE students. The service can:

• assist in identifying the strengths and weaknesses in the performance of groups of students across VCE programs offered by a school
• provide information on the longitudinal progress of students from NAPLAN to VCE
• provide information to inform professional discussions about improving student performance.

School staff can analyse the school’s performance using the VCE Data Service, for example, accessing the VASS menu and selecting: School Admin > VCE Data Service > Reporting.

VCE External Assessment Results Service

Teachers can use the VCE External Assessment Results Service on VASS to analyse the performance of their VCE classes in external assessments. In particular, the service can be used to:

• identify strengths and weaknesses in the performance of a class against certain criteria
• consider the effectiveness of current teaching practices
• inform professional learning discussions with fellow teachers that lead to improved teaching practices.

For all external assessments, teachers can use VCE External Assessment Results Service to analyse class performance against that of the state at the:

• summary examination level
• question or criterion level, including extended answer and multiple-choice (Response Analysis).

The report can be accessed on the VASS menu by selecting:

• School Admin > School Statistics > External Assessments – Summary
• School Admin > School Statistics > External Assessments – Questions/Criteria.

At the end of the academic year, the VCAA issues a Statement of Results to all students who have obtained results in the VCE, VCAL, VCE VET units and nationally recognised VET units of competency (UoCs), and issues VCE and VCAL certificates to eligible students.

Reporting Victorian Certificate of Education

VCE certificate

The VCE certificate contains the student’s full name but does not list their individual studies or results. The certificate is issued in the academic year in which the student first satisfies the requirements of the VCE. Students who have previously satisfied the requirements of the VCE certificate, but choose to do additional studies in subsequent years, do not have their certificate reissued. Upon satisfactory completion of the VCE VM, students receive recognition through the appellation of ‘Vocational Major’ on their Victorian Certificate of Education and a Statement of Results.

VCE Statement of Results

The VCAA issues a VCE Statement of Results to all students enrolled in the VCE as their primary program. This contains:

• a cumulative record of achievement for all VCE and VCE VET units undertaken, and the academic year in which the result was obtained (units awarded a J result will not be printed)
• graded assessment and study scores for each sequence of Unit 3 and 4 studies undertaken, excluding VM studies, either in the current academic year or earlier (if both Units 3 and 4 are awarded a J result, the entire record for the sequence is not printed)
• credit obtained for study taken overseas, interstate or as part of the IB or for a vocational certificate
• university studies successfully completed
• a statement indicating whether the student sat the GAT
• if relevant, a statement indicating that the student was granted English as an Additional Language (EAL) status, along with the years in which that status was conferred
• a statement indicating whether or not the student has successfully completed the VCE.

VCE completion of units

There are 2symbols for reporting completion of units on a VCE Statement of Results:

S (satisfactory), which means all outcomes as specified in the study design have been achieved

N (not satisfactory), which means that not all outcomes have been achieved or there was a significant breach of VCAA or school rules.

Reporting graded assessment results

VCE studies (excluding VM studies) have 3 graded assessments for each Unit 3–4 sequence. Scored VCE VET studies have 2 graded assessments for each Unit 3–4 sequence.

Levels of performance in graded assessments are reported as being from A+ to E, UG (ungraded) or NA (not assessed). UG indicates that the score achieved was too low to be assigned a grade. NA indicates that the school-based assessment was not submitted, or the examination was not undertaken.

For studies undertaken prior to 2003, students may have had Consideration of Disadvantage granted to them. This was reported by means of an asterisk against the grades for which it was granted. Grades were reported as *A+ to *E, *UG or *NA.

Reporting studies with combined Unit 3 and 4 school-based assessment grades

For studies with a combined Unit 3 and 4 school-based assessment grade, the grade reported in each academic year is calculated from the available scores for that year. Students may request a statement of grades, estimated from all available scores for the school-based assessment, from Student Records and Results.

Reporting Higher Education studies

Student enrolments in a Higher Education study (HES) can be viewed through the Student full details report on VASS in the week after the last day for enrolment in Unit 3–4 sequences. For information on student results, schools should contact the Higher Education institution at which the student is enrolled.

Students who successfully complete a HES have the title of the study and the academic year of enrolment reported on their VCE Statement of Results. A HES may contribute towards satisfactory completion for the award of the VCE as an unscored Unit 3–4 sequence.

Reporting study scores

A study score indicates how a student performed in relation to all others who took the study. It is calculated using the student’s moderated school-based assessment scores, the externally assessed task (where relevant) and the examination scores for each study.

The maximum study score is 50. For studies with many enrolments (1000 or more), Table 13 shows the approximate proportion of students who will achieve a study score on or above the stated values. For studies with fewer enrolments the proportions may vary slightly.

Study score distribution

If the study score is less than 20, the score will be reported to the student as <20.

The actual score is sent to the Victorian Tertiary Admissions Centre (VTAC). This is available to the student’s school on VASS and is available to the student on the Results Service by contacting the VCAA or by applying for a Statement of Study Score.

If a study score is unavailable, the score will be reported to the student as UN. A study score is unavailable when more than one graded assessment is NA or because the student has not satisfactorily completed both Units 3 and 4 of the study.