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SWL recognition

Structured Workplace Learning (SWL) recognition provides the formal framework and processes to enable students to integrate their on-the-job experience and learning in a workplace with nationally recognised VET undertaken as part of the VCE or the VCAL.

From 2023, SWL will also be available for students enrolled in the VCE VM or VPC. SWL recognition arrangements for these students are outlined in SWL Recognition from 2023.

In 2022, SWL recognition is available for students who undertake SWL in an industry aligned to the VCE VET program they are enrolled in. SWL recognition is also available for students undertaking a school-based apprenticeship or traineeship (SBAT).

In order to receive VCE or VCAL credit students need to maintain and complete their Workplace Learning Record (WLR).

WLRs are available for download on the relevant VCE VET programs page. A complete list of VCE VET WLRs will be made available in the resources below.

The SBAT WLRs are available for download on the Apprenticeships and Traineeships page.

The SWL assessment record, to be filled out and signed by the assessor or teacher, can be found on the SWL recognition assessment guidelines page.

How it works

The SWL recognition program is made up of three stages:

Stage 1

Pre-placement activities

The activities in this section provide knowledge and preparation for the work placement:

  • completion of the learner profile in the WLR
  • understanding industry and career opportunities
  • understanding generic workplace/employability skills
  • understanding how to record evidence in the WLR and what is considered appropriate evidence
  • a focus on communication and interpersonal skills
  • expected roles, responsibilities, attitudes and behaviours in the workplace
  • benefits of work placement relating to experience, observations and contact with employers
  • workplace health and safety induction and training, including hazard identification, accident prevention and emergency procedures.

Stage 2

Workplace learning

  • Students undertake the actual work placement. A minimum of 80 hours of work placement is required for a student to be eligible for SWL recognition credit
  • During the work placement the student is responsible for maintaining the WLR or WLR (General).

School activities and learning

  • Information extracted from units of competency (UoCs) that students may be exposed to in their workplace
  • Examples of learning/skills/knowledge that relate to specific UoCs
  • Observations of activities/experiences at the workplace that relate to specific UoCs.
  • Students record observations and tasks that relate to at least six UoCs.

Stage 3

Post-placement reflection

  • At the conclusion of the work placement, students will reflect on the WLR or WLR (General) with a staff member from their school
  • Students will also reflect on the eight employability skills
  • Students are required to analyse their own learning and practice of the employability skills, and what changes or action they would make to improve their employability skills.

SWL recognition benefits

  • Students experience a high-quality placement with employers who understand their VCE VET program
  • Students are better prepared for employment, with a greater understanding of their personal strengths and career opportunities
  • Students achieve VCE, including VCE VM, or VCAL credit by learning in the workplace.

School-based apprenticeships or traineeships

Students are able to receive credit for workplace learning recognition while undertaking a SBAT. It works in the same way as SWL recognition with three stages required to achieve credit into the VCE, including the VCE VM, or VCAL.

Credit recognition

In order for a student undertaking VET to be eligible for credit they should:

  • be enrolled in a minimum of 180 hours in the VCE VET program or SBAT for the year
  • undertake a minimum of 80 hours full-time equivalent of structured work placement
  • complete the WLR according to the VCAA assessment guidelines
  • report on at least six UoCs in Section 2 of the WLR. One UoC must be a work, health and safety unit.

In order for a student who is not undertaking VET to be eligible for credit they should:

  • be enrolled in the VCE or the VCE VM
  • undertake a minimum of 80 hours full-time equivalent of structured work placement
  • complete the WLR (General).

SWL recognition provides :

  • credit at VCE units 1 and 2 level, including into the VM
  • general credits for all three levels of VCAL.

SWLR credit is limited to one unit per year with a maximum of three units in any single VCE VET program. A maximum of four units of credit is available for SWLR over the term of a student’s senior secondary enrolment.

General workplace learning recognition, is capped at one unit of credit . However, this may contribute to the maximum of four SWLR units of credit a student may accumulate over the term of their senior secondary enrolment.

SWLR for SBATs is limited to two units of credit per year per certificate.

When the school staff member has assessed a student’s WLR (VET) or WLR (General), they will complete and sign the SWL recognition assessment record and provide it to the school’s VASS administrator for result entry.

A student will receive a Satisfactory (S) or a Not Satisfactory result (N) for SWLR units undertaken in .

To find out how recognition is assessed, see the SWL Recognition assessment guidelines

SWL Recognition from 2023

SWL will be available for students enrolled in the VCE VM or VPC from 2023. The following applies to SWL recognition arrangements from 2023:

SWL recognition is available for students who undertake:

  • at least 80 hours of SWL in an industry aligned to the VCE VET program they are enrolled in
  • a school-based apprenticeship or traineeship (SBAT).

In addition, SWL recognition is available for students who undertake:

  • SWL in any industry not aligned to the students VET certificate of at least 80 hours and complete a Workplace Learning Record (General).
  • SWL in any industry where the student is not undertaking a VET certificate of at least 80 hours and complete a Workplace Learning Record (General).

In order to receive credit into the VCE, the VCE VM or VPC, students need to maintain and complete their Workplace Learning Record (WLR) or WLR (General).

WLRs for VCE VET programs are available for download on the relevant VCE VET programs page or via the WLR list on this webpage.

The SBAT WLR is available for download on the Apprenticeships and Traineeships page.

The WLR (General) and further advice about general work placement will be available on this webpage in January 2023.

A SWL assessment record must be filled out and signed by the assessor or teacher. This can be found on the SWL recognition assessment guidelines page.

Credit recognition

In order for a student undertaking VET to be eligible for credit they should:

  • be enrolled in a minimum of 180 hours in the VCE VET program or SBAT for the year
  • undertake a minimum of 80 hours full-time equivalent of structured work placement
  • complete the WLR according to the VCAA assessment guidelines
  • report on at least six UoCs in Section 2 of the WLR. One UoC must be a work, health and safety unit.

In order for a student who is not undertaking VET to be eligible for credit they should:

  • be enrolled in the VCE, VCE VM or VPC
  • undertake a minimum of 80 hours full-time equivalent of structured work placement
  • complete the WLR (General).

SWL recognition provides:

  • credit at VCE units 1 and 2 level, including into the VM
  • two units of credit towards the VPC
  • general credits for all three levels of VCAL.

SWLR credit is limited to one unit per year with a maximum of three units in any single VCE VET program. A maximum of four units of credit is available for SWLR over the term of a student’s senior secondary enrolment.

General workplace learning recognition, is capped at one unit of credit. However, this may contribute to the maximum of four SWLR units of credit a student may accumulate over the term of their senior secondary enrolment.

SWLR for SBATs is limited to two units of credit per year per certificate.

When the school staff member has assessed a student’s WLR (VET) or Workplace Learning Record (General), they will complete and sign the SWL recognition assessment record and provide it to the school’s VASS administrator for result entry.

A student will receive a Satisfactory (S) or a Not Satisfactory result (N) for SWLR units undertaken in SWL recognition.

To find out how recognition is assessed, see the SWL Recognition assessment guidelines

Workplace Learning Records

Further Workplace Learning Records (WLRs) are due to be published shortly.

Information on the WLR (General), including templates, will be published in January 2023.

AHC20116 Certificate II in Agriculture WLR

AHC20416 Certificate II in Horticulture WLR

ACM20117 Certificate II in Animal Studies WLR

MST20616 Certificate II in Applied Fashion Design and Technology WLR

AUR20716 Certificate II in Automotive Vocational Preparation WLR

22338VIC Certificate II in Building and Construction WLR

CPC20211 Certificate II in Construction Pathways WLR

RII20715 Certificate II in Civil Construction WLR

CHC22015 and CHC32015 Certificate II and Certificate III in Community Services WLR

CHC30113 Certificate III in Early Childhood Education and Care WLR

CUA31015 Certificate III in Screen and Media WLR

CUA20113 Certificate II in Dance WLR

22470VIC Certificate II in Engineering Studies WLR

22246VIC Certificate II in Equine Studies WLR

22513VIC Certificate II in Equine Studies WLR

MSF20516 Certificate II in Furniture Making Pathways WLR

SHB30115 Certificate III in Beauty Services WLR

SHB30215 Certificate III in Make-Up WLR

SHB20116 Certificate II in Retail Cosmetics WLR

SHB20216 Certificate II in Salon Assistant WLR

HLT23215, HLT33015, and HLT33115 Health Program WLR

SIT20316 Certificate II in Hospitality WLR

SIT20416 Certificate II in Kitchen Operations WLR

ICT30118 Certificate III in Information, Digital Media and Technology WLR

22289VIC Certificate II in Integrated Technologies WLR

CUA30915 Certificate III in Music Industry WLR

22304VIC Certificate II in Plumbing WLR

22480VIC Certificate II in Small Business WLR

SIS20115 Certificate II in Sport and Recreation WLR

SIS30115 Certificate III in Sport and Recreation WLR

SIS20213 Certificate II in Outdoor Recreation WLR

SIS20419 Certificate II in Outdoor Recreation WLR