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VCAA Bulletin
No. 49 - June 2019
Administrative Advice

Back to VCAA Bulletin No. 49 - June 2019

Midyear certification

Students who have completed the requirements for a VCAL by Friday 21 June 2019 have the opportunity to receive a certificate and Statement of Results in mid-July. Students who complete a VCAL certificate midyear will not be eligible to complete the VCE in the same calendar year.

Schools should complete the following steps to identify eligible students for VCAL certification at midyear (disregard if students are not completing until the end of year):

  1. Enter available unit results, including available VET units of competence, on VASS no later than Friday 21 June 2019.
    • VCE unit results are entered from Results Admin > VCE Results Entry > Modify Unit Results
    • VCAL unit results are entered from Results Admin> VCAL Results Entry > by Class or Student
    • VET Units of Competence/Modules are entered from Results Admin > VET in Schools Results Entry > by Class or by Student Unit of Competence.
  2. Run the VASS 'Mid-Year Reporting' function (Results Admin > VCAL Reports > Mid-Year Reporting) no later than Friday 21 June 2019 and check that all students whom you expect to satisfy requirements at midyear have a status of 'Pending'. Only students listed as 'Pending' will receive a certificate and a Statement of Results in July 2019. If students whom you expect to satisfy requirements at midyear are not on the list, check their entered results and amend accordingly. The VASS 'Mid-Year Reporting' function may be run as many times as necessary.
  3. Once the report accurately lists the students the principal believes are eligible for certification, the report should be printed, endorsed and filed at the school. The VCAA may require this document at a later time.

Important note: The VASS 'Mid-Year Reporting' function is not available after Friday 21 June 2019.

Schools only need to run the report if they are expecting students to satisfy requirements for VCAL at midyear.

Schools will receive certificates and Statement of Results by post with 'Signature on Delivery' in the first week of Term 3. These may be distributed to students at any time.

Students who receive a certificate at midyear will not receive another certificate at the same level in December. They may receive an updated Statement of Results or a certificate at a higher level.

Enquiries about midyear certification should be directed to Student Records and Results: (03) 9032 1741 or student.records@edumail.vic.gov.au.