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Official educational documents

Certified photocopies of original documents only are accepted.

The following documents must be submitted:

1. School Leaving / Matriculation Certificates, Degree or Diploma in original language;

2. Transcripts of results or mark sheets in original language.

Where appropriate the following documents must also be supplied:

3. Evidence of change of name where appropriate (only Marriage Certificates or Deed Poll will be accepted as proof of change of name);

4. Certified translations of all documents not in English. Translated documents will only be accepted from recognised translation authorities or agencies.

One official translation service is available through the Department of Home Affairs.

Certifying documents

A certified document is a photocopy which a suitable person has signed to say it is a true copy of the original. Any of the following persons is a suitable signatory:

  • A Justice of the Peace or Bail Justice
  • A Notary Public
  • A barrister and solicitor of the Supreme Court
  • A clerk to a barrister and solicitor of the Supreme Court
  • The Prothonotary or a Deputy Prothonotary of the Supreme Court
  • The Registrar or a Deputy Registrar of the County Court
  • The Principal Registrar of the Magistrates’ Court
  • The Registrar or a Deputy Registrar of the Magistrates’ Court
  • The Registrar of Probates or an Assistant Registrar of Probates
  • The associate to a Judge of the Supreme Court or of the County Court
  • The Secretary of a Master of the Supreme Court or of the County Court
  • A person registered as a patent attorney under Part XV of the Patents Act 1952 of the Commonwealth
  • A member of the police force
  • The Sheriff or a Deputy Sheriff
  • A member or former member of either House of the Parliament of Victoria
  • A member or former member of either House of the Parliament of the Commonwealth
  • A councillor of a municipality
  • A town clerk or shire secretary
  • A legally qualified medical practitioner
  • A dentist
  • A veterinary surgeon
  • A pharmacist
  • A principal in the teaching service
  • The manager of a bank
  • A member of the Institute of Chartered Accountants in Australia or the Australian Society of Accountants or the National Institute of Accountants
  • The secretary of a building society
  • A minister of religion authorised to celebrate marriages
  • A person who holds an office in the public service that is prescribed as an office to which this section applies