VCE set-up The principal undertakes to make sure that students are provided access to adequate facilities and resources to complete their course of study. The VCE coordinator will: |
| 1 | Have in place an audit process to make sure teachers are using currently accredited study designs and current text lists. | |
| 2 | Ensure students are provided with clear, written details of both the VCAA rules and the school’s rules and procedures, including rules for authentication of school-based assessment. | |
| 3 | Construct and distribute an internal school calendar that makes sure the Important administrative dates are met but does not place an undue burden on students. | |
| 4 | Ensure that the process to extend a due date is understood by all staff administrating the VCE. | |
Student data Schools must enter and store student result data securely and protect against misuse, loss, unauthorised access, modification and disclosure. Information stored electronically, on databases or portable storage devices, must be managed and securely located in order that records are not accessible to unauthorised users either at the time of entry or once stored. The VCE coordinator will: |
| 1 | Develop an internal audit process to make sure data held on VASS is true and accurate. | |
| 2 | Run an eligibility report on VASS regularly (e.g. each term) and when a student’s program of study is changed, and then review the content. | |
Special provision The VCAA Special Provision Policy aims to provide students in defined circumstances with the opportunity to participate in and complete their secondary level studies. The VCE coordinator will: |
| 1 | Check that arrangements to assist students in their learning and assessments are consistently applied across the school. This includes classroom learning and school-based assessments (approved by schools) and special examination arrangements (approved by the VCAA). | |
| 2 | Identify where special examination arrangements are appropriate for a particular student and make sure applications including required evidence are submitted by the due date. | |
| 3 | Have an understanding of the Derived Examination Score process, including where and why it is used. | |
School-based Assessment Audit The principal undertakes to make sure that the delivery and assessment of VCE studies is compliant with VCAA requirements. The VCE coordinator will: |
| 1 | Make sure teachers are promptly notified of, and supported to complete, the School-based Assessment Audit processes. | |
| 2 | Make sure teachers are supported in the development of school-based assessment tools that are equitable, balanced, efficient, valid and reasonable. | |
Breach of rules The school’s policy and procedures should make it clear who is responsible for receiving reports of allegations of a breach of rules in school-based assessment. The VCE coordinator will: |
| 1 | Treat each allegation sensitively and maintain the confidentiality of the process. | |
| 2 | In developing and reviewing policy, make sure that the decision-maker is not the investigator of the allegation. | |
Satisfactory completion Decisions about satisfactory completion are solely the responsibility of the school. The VCE coordinator will: |
| 1 | For all units, make sure teachers specify and communicate the work a student must do to achieve an S for a unit and the conditions under which the work is to be done. | |
| 2 | Make teachers aware that the decision to award an S for the unit is distinct from the assessment of levels of achievement and explain the reasoning. | |
| 3 | Establish a documented process to support the delay of satisfactory completion that is applied consistently across studies and units. | |
| 4 | Ensure any decision for a student not to complete scored assessment is as a result of extended consultation and is endorsed by the student, the parent/carer and the school. | |
| 5 | Ensure that a teacher’s judgement on whether the student has satisfactorily achieved the outcomes for a study as determined by evidence gained through the assessment of a range of set work (learning activities) and assessment tasks (including school-based assessments) is consistent for all students who are being assessed for levels of achievement in the study and those who are not. | |
Examination planning and logistics The principal must certify that they will comply with all VCAA requirements for conducting and administering VCE external assessments. The VCE coordinator will: |
| 1 | Ensure that the yearly Agreement to conduct and administer VCE external assessments is signed by the principal and returned by the due date. | |
| 2 | Support chief supervisors to attend VCAA training and give them timely access to the VCE Examination Manual, while providing direction of and assistance with setting up examination rooms. | |
| 3 | Distribute the VCE Exams Navigator to all students enrolled in a Unit 3–4 study and discuss the content. | |