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​VCAA Bulletin
No. 39 - June 2018
Administrative
Advice

Administrative Advice


VCAL certification at midyear

Students who have completed the requirements for the VCAL by Friday 22 June have the opportunity to receive a VCAL certificate and Statement of Results in mid-July. Students who complete the VCAL midyear will not be eligible to complete the VCE in the same calendar year.

Actions required

Schools should follow the procedure below to identify students who are eligible for VCAL certification at midyear. Please disregard if students are not completing until the end of year.

  1. Enter available unit results on VASS, including available VET units of competency, no later than Friday 22 June:
    • VCE unit results are entered from Results Admin > VCE Results Entry > Modify Unit Results
    • VCAL unit results are entered from Results Admin > VCAL Results Entry > by Class or Student
    • VET Units of Competence/Modules are entered from Results Admin > VET in Schools Results Entry > by Class or by Student Unit of Competence.
  2. Run the VASS 'Mid-Year Reporting' function (Results Admin > VCAL Reports > Mid-Year Reporting) no later than Friday 22 June, and check that all students whom you expect to satisfy requirements at midyear have a status of 'Pending'. Only those students listed as 'Pending' will receive a certificate and a Statement of Results in July. If there are students not on the list whom you expect to satisfy requirements at midyear, then check their entered results and amend where necessary. The VASS 'Mid-Year Reporting' function may be run as many times as necessary.
  3. Once the report accurately lists the students the principal believes are eligible for certification, the report should be printed, endorsed and filed at the school. The VCAA may require submission of this document at a later time.

Important note: The VASS 'Mid-Year Reporting' function is not available after 22 June.

Schools only need to run the report if they are expecting students to satisfy requirements for VCAL at midyear.

Schools will receive all VCAL certificates and Statements of Results by post (with signature on delivery) in the first week of Term 3. These may be distributed to students at any time.

Note that students who receive a VCAL certificate at midyear will not receive another certificate (at the same level) in December. They may receive an updated Statement of Results, or a VCAL certificate at a higher level where they have qualified.

Enquiries about VCAL certification at midyear should be directed to the Student Records and Results Unit on (03) 9032 1741 or student.records@edumail.vic.gov.au.

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Last day for VCE Unit 3 School-assessed Task scores

Schools are reminded that the last day for VCE Unit 3 School-assessed Task scores for VCE Algorithmics (HESS), Art, Computing: Informatics, Computing: Software Development, Media, Product Design and Technology, Studio Arts and Visual Communication Design is Friday 15 June 2018. Please refer to Notice to Schools 50/2018.

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