Administrative Advice
2018 validation of VCE student addresses – postal and email
In October, the Student Records and Results unit will undertake validation of student addresses for all students enrolled in a VCE Unit 3 or Unit 4 study in 2018. This process occurs in conjunction with one of Australia Post's address solution providers to maximise the successful delivery of final results to Year 12 students.
If a school has student addresses that do not conform to Australia Post standards, the VCAA will email schools and provide the reason why the address has not been validated. Schools should review incorrect addresses and amend as necessary. If all addresses are correct, schools will not receive a notification and no action is required.
It is important that correct student address details are entered in full, such as including the apartment, flat, unit, house and property numbers.
When entering student addresses that are longer than the available character length abbreviate in the most meaningful way possible.
Before the validation process starts, principals should ensure that student addresses are current and correct for all students enrolled in a Unit 3 or Unit 4 study in 2018.
The VCAA is also continuing to collect student email addresses for the 2018 results delivery and other services. Students should be given the opportunity to submit an active email address that is accessible by the student during the release of results in December through to April 2019 for communications regarding the Premier's VCE Awards.
Student email addresses must be an email address nominated by the student and not simply populated by the school with the school-issued email address.
The VCAA preference is for a personal email address for each student, but we are aware that some schools may prefer the school-based email address be used. If this is the case, schools need to ensure that the school email address remains active until the end of April in the year following graduation. The field is not compulsory and students can make their own decision about whether or not to provide an email address.
For more information, contact the Student Records and Results unit on (03) 9032 1741.
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